Accounts Payable Administrator

Your Company: A well-established multi-site retail organisation is seeking an Accounts Payable Administrator to join its Head Office finance team. The business operates a portfolio of large retail centres and associated restaurant operations across the UK, supplying a wide range of products and services to customers nationwide. With a strong focus on operational efficiency and financial accuracy, the organisation manages high volumes of supplier transactions across retail stock, hospitality operations, and general business expenses. The finance team plays a key role in ensuring suppliers are paid accurately and on time, maintaining compliance with financial regulations while supporting internal teams across multiple sites.Your Role and Responsibilities:While in this position your duties may include, but are not limited to:

• Process day-to-day purchase invoices and credit notes to ensure the Accounts Payable ledger remains accurate, up to date, and in line with internal procedures.
• Handle invoice processing across multiple cost areas including retail stock, restaurant stock, and operational expenses.
• Ensure all VAT transactions are processed in accordance with HMRC regulations and company policies.
• Prepare and assist with mid-month and end-of-month BACS payment runs to ensure suppliers are paid accurately and on schedule.
• Reconcile supplier invoices against delivery documentation and investigate any discrepancies or anomalies.
• Communicate with internal teams across operational sites to resolve invoice, delivery, or pricing queries.
• Liaise directly with suppliers to manage account queries and ensure outstanding credits are received and processed.
• Maintain accurate and well-organised Accounts Payable records, files, and supporting documentation.
• Assist the wider finance team with general administrative tasks and support other Head Office service functions when required.
• Contribute to internal projects and process improvements within the finance department.
• Ensure financial records and processes remain compliant with company procedures and audit requirements.
• Work collaboratively with colleagues to maintain efficient financial operations and high service standards.

What You Will Need to Apply:

• Previous experience in an accounts, finance administration, or purchase ledger role is advantageous.
• Good understanding of Accounts Payable processes and financial administration.
• Basic knowledge of VAT processes and financial compliance requirements.
• Strong organisational skills with the ability to plan, prioritise, and manage workloads effectively.
• Logical and analytical approach with strong attention to detail.
• Good problem-solving skills and the ability to investigate discrepancies.
• Strong IT skills and confidence using finance systems and office software.
• Effective communication skills with the ability to liaise with suppliers and internal teams.
• Ability to work independently with minimal supervision while also contributing as part of a team.
• Positive, flexible, and proactive approach to work.
• Experience working within a finance or accounts environment.
• Strong working knowledge of Microsoft Excel.

What You Will Get in Return: This is a full-time opportunity within a stable and growing organisation, offering the chance to work within a supportive and collaborative finance team. You will gain valuable experience in a fast-paced accounts environment while contributing to the financial operations of a multi-site business. The role offers a competitive salary of up to £27,000 depending on experience, alongside company benefits and the opportunity for professional development within the finance function. To express interest in this role and have a confidential chat, please reach out to:Christina Smith - Talent Acquisition SpecialistM: E: