Accounts / Office Manager, Parkwest, Dublin 12

My client is seeking to appoint an experienced Accounts / Office Manager on a permanent basis.

Candidates will need to have a minimum of 5 years' experience in a similar role.

Experience using Sage Line 50 would be a distinct advantage

A good working knowledge of Excel is required for this role.

• Maintain accurate day-to-day bookkeeping records and ensure the accounts are kept fully up to date.
• Manage Accounts Payable - process supplier invoices, match to purchase orders and deliveries, resolve queries and prepare payment runs.
• Manage Accounts Receivable - raise and issue customer invoices, monitor debtors, follow up on overdue accounts and support healthy cash flow.
• Perform regular bank reconciliations across all accounts and reconcile card, PayPal and online-store (WooCommerce) transactions.
• Process and schedule supplier payments accurately and on time, maintaining strong supplier relationships.
• Handle customer and supplier invoicing, credit notes, statements and refunds.
• Reconcile petty cash, company credit cards and employee expenses.
• Prepare and file VAT returns and support other Revenue/ROS obligations, liaising with the external accountant at period and year end.
• Assist with payroll preparation and related returns (PAYE/PRSI/USC), as required.
• Produce month-end reports, aged debtor/creditor listings and management figures for the MD.
• Maintain accurate, well organised financial records and filing in line with statutory retention requirements.
• Oversee the smooth day-to-day running of the office and ensure all administrative functions operate efficiently.
• Act as a first point of contact for incoming calls, emails and general enquiries, directing them appropriately.
• Manage office supplies, equipment, service contracts and relationships with suppliers and service providers.
• Maintain accurate records, databases and filing systems (digital and physical), ensuring GDPR compliance.
• Support stock, purchasing and order processing administration in coordination with the sales and warehouse team.
• Coordinate general HR administration - records, leave tracking, new starter paperwork and health & safety documentation.

Key Skills:

• Experience: proven experience in a bookkeeping, accounts or accounts/office management role, ideally within an SME.
• Technical knowledge: strong working knowledge of the full bookkeeping cycle - AP, AR, bank reconciliations and VAT returns.
• Software: proficiency in accounting software (e.g. Sage, Xero, QuickBooks or similar; minimum five years' experience) and Microsoft Office, particularly Excel.
• Accuracy: excellent attention to detail and a high standard of accuracy with numbers and records.
• Organisation: outstanding organisational and time management skills, with the ability to juggle competing priorities.
• Independence: self motivated and able to work on own initiative with minimal supervision.
• Communication: strong written and verbal communication skills and a professional, customer focused manner.
• Trust: discretion, integrity and the ability to handle confidential financial and personal information
• Accounting/bookkeeping qualification (e.g. IATI, ACCA/ACA part-qualified, or equivalent).
• Experience of Irish VAT and payroll (PAYE/PRSI/USC) and ROS filing.
• Experience in a retail, wholesale, trades or e commerce business.
• Familiarity with e commerce/WooCommerce and online payment reconciliation.
• Experience supporting a business owner or senior manager directly