Academy Operations Assistant (Part-Time)

1 October 25

By wwfcacademy

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Wycombe Wanderers Academy require a hard-working, open-minded, passionate and humble individual within the role of Academy Operations Assistant.

The purpose of the role will be to contribute to a world-leading environment by providing operational support through organisation, preparation, planning and communication within the U16 Academy programme.

This role will be well suited to someone already studying Football Management/Administration and aiming to embark on their journey into the industry.

This exciting new position in our Academy will be responsible for:

• Minuting U16 meetings and distributing notes/actions to relevant personnel
• Liaising with the Academy Kit Lead to ensure all U16 academy training and matchday kit is prepared and transported to and from U16 training and matchdays sessions
• Ensuring equipment remaining at the U16 training facility is stored appropriately & secured post session/games
• Liaising with the Academy kit lead to ensure all U16 staff are provided with the appropriate kit and equipment to assist them within the execution of their roles
• Liaising with U15/16 Lead Coach & Recruitment lead to arrange fixtures for the designated days throughout the season, leading on all related operational tasks
• Ensuring security is organised for U16 sessions and fixtures, providing them with a register of expected attendees
• Lead on communication with parents with regards to invites to the U16 programme and accompanying relevant documentation
• Lead on registering players and allocating training kit on arrival to U16 training sessions
• Support with the wider operational aspects of the Academy Operations Department where required for both U18 and U21 Programmes

• Strong organisational and administrative skills with proven ability to manage multiple tasks effectively
• Excellent written and verbal communication skills
• Competent IT skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic database management
• Ability to work independently and as part of a team in a fast-paced environment
• Strong attention to detail and ability to follow processes accurately
• Flexibility to work evenings, weekends, and matchdays as required
• A proactive and problem-solving mindset with the ability to take initiative
• Full UK driving licence and access to a car
• Commitment to safeguarding, equality, diversity and inclusion

Organisation: Wycombe Wanderers FC
Job Title: Academy Operations Assistant
Department: Academy Operations
Location: Harlington / Uxbridge, Greater London
Hours: Tuesdays & Thursdays 15:00-21:00 with additional 5 hours to be worked where required. This is a part-time role requiring flexibility to work evenings and weekends. This is a fixed-term role through to August 1st 2026.
Salary: £12,000