21451 - Personal Assistant to two Deputy Directors in Policy Group

21451 - Personal Assistant to two Deputy Directors in Policy Group

You will work in a fast-paced and exciting environment where you will need to anticipate and resolve issues, prioritise competing demands and successfully support your Senior Leaders so they are able to deliver their responsibilities. Primarily by managing both diaries, providing administrative support as well as a range of business support functions within the Directorate Support team.

Key responsibilities include, but are not limited to:

Manage the diaries and inboxes of two DDs, proactively coordinating internal and external meetings, travel, and competing priorities to ensure their time is effectively organised, balancing meeting time and resolving scheduling conflicts efficiently.

Ensuring all meeting papers/materials etc are in relevant Outlook or OneNote folders or printed, ensuring the DDs have all relevant material sufficiently in advance of meetings

Confidently and accurately relaying the views and opinions of your Senior Leaders and other staff within the Directorate

Building and maintaining excellent relations with other PAs across MoJ and externally, and with staff across the Directorate and wider MoJ

Tracking and completing administrative tasks for onboarding and offboarding of staff e.g. ordering laptops, adding/removing to distribution lists and proactively communicating staffing changes to the Directorate Support Team

Responsible for organising and managing own workload ensuring deadlines are observed and duties performed efficiently.

Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

Assisting the Head of Office and Business Manager with any ad hoc administrative tasks.

This list is not exhaustive, and the role and responsibilities will develop over time.