We are looking for Personal Assistant - Global Woman Club

Location: UK (travel required)

Type: Part-time / Event-based (with potential to grow)

About Global Woman Club

Global Woman Club is an international community that empowers women to build confidence, grow successful businesses, and create meaningful connections. Through networking events, masterminds, and global gatherings, we bring together ambitious female entrepreneurs, leaders, and professionals who want to grow both personally and professionally.

Our mission is simple: to give women a platform to share their voice, expand their opportunities, and support each other in building successful and impactful lives. With clubs and events in cities around the world, Global Woman Club creates powerful networking spaces where women can connect, learn, and collaborate while building global businesses and communities. We host inspiring in-person events across the UK where entrepreneurs, speakers, and leaders come together to network, learn and support each other's growth.

About the Role:

We are looking for a highly organised, proactive, and personable Personal Assistant to support Mirela Sula, CEO of Global Woman Club, in managing her dynamic and fast-paced professional life. This is a unique opportunity to work closely with an influential leader, supporting her across business, events, media, and personal organisation. The role requires someone who is adaptable, detail-oriented, tech-savvy, and thrives in a high-energy, people-focused environment. You will play a key role in ensuring Mirela's schedule runs smoothly, her commitments are well-coordinated, and she is fully prepared for every meeting, event, and opportunity.

Key Responsibilities: Executive & Personal Support

• Manage Mirela's diary, scheduling meetings, calls, and commitments
• Coordinate appointments with clients, partners, and collaborators
• Act as the main point of contact for those wishing to connect with Mirela
• Organise travel arrangements (flights, accommodation, logistics)
• Handle emails, correspondence, and administrative tasks
• Assist with personal errands and day-to-day support when needed

Meeting & Client Coordination

• Liaise with clients, partners, and the Global Woman community
• Schedule and prepare meetings, ensuring Mirela is fully briefed
• Follow up on key conversations and opportunities

Events & Speaking Engagements

• Coordinate Mirela's speaking engagements and appearances
• Support preparation for events she is hosting or attending
• Assist during live events when required, ensuring smooth delivery
• Manage communication with event organisers and attendees

Podcast & Media Management

• Organise podcast recordings, including guest outreach and scheduling
• Manage relationships with podcast guests and collaborators
• Coordinate media opportunities, interviews, and appearances

Content & Presentation Preparation

• Support preparation for presentations, public speaking, and workshops
• Assist with slides, materials, banners, and printed assetsEnsure everything is prepared in advance to a high standard

Partnerships & Collaborations

• Identify and coordinate partnerships, sponsorships, and collaborations
• Support brand opportunities including media, fashion, beauty, and lifestyle partnerships
• Build and maintain relationships with sponsors and strategic partners

Organisation & Planning

• Ensure Mirela is always prepared and on schedule
• Provide reminders and daily structure to optimise productivity
• Anticipate needs and proactively solve problems

Who We're Looking For

• Exceptionally organised with strong attention to detail
• Proactive, reliable, and able to take initiative
• Tech-savvy, with a good understanding of digital tools, platforms, and social media
• Confident managing online communication and supporting digital presence
• Strong communication and interpersonal skills
• Naturally people-oriented, with the ability to build relationships and engage with diverse communities
• Comfortable working in fast-paced, dynamic environments
• Discreet, professional, and solution-focused
• Passionate about entrepreneurship, media, and personal development
• Friendly, confident and professional in person
• Excellent communication and people skills
• Highly organised and able to stay calm in busy environments
• Comfortable speaking with entrepreneurs and professionals
• Proactive and able to take initiative during live events
• Willing to travel within the UK for events

Location & Availability:

• Based in London or within easy commuting distance
• Flexible and available to travel with Mirela across the UK and internationally when required

Why Join Us:

• Work directly with a globally recognised CEO and entrepreneur
• Be part of a powerful network of female leaders and professionals
• Gain exposure to events, media, and international business
• Play a key role in a fast-growing global brand

What You'll Be Doing:

• Travel with Mirela to Global Woman Club events across the UK (and occasionally internationally), providing hands on support before, during, and after each event
• Assist with event preparation, including coordinating guest lists, materials, and logistics in advance
• Support venue setup, ensuring branding, materials, and guest areas are prepared to a high standard

Guest Experience & Front of House

• Manage registrations and guest check ins, ensuring a smooth and welcoming arrival experience
• Greet attendees with warmth and professionalism, creating a positive first impression of the brand
• Act as a key point of contact throughout the event, answering questions and guiding guests as needed
• Ensure every attendee feels comfortable, supported, and fully engaged throughout the experience

Event Flow & Operations

• Work closely with Mirela and the team to ensure the event runs smoothly and on schedule
• Coordinate with speakers, partners, and team members during the event
• Proactively handle any last minute changes or challenges with confidence and professionalism

Community Engagement & Relationship Building

• Build genuine connections with attendees, members, and guests
• Identify potential members, collaborators, and business opportunities during events
• Support conversations around Global Woman Club membership, events, and offers in a natural and engaging way
• Help nurture relationships by noting key contacts and ensuring appropriate follow up

Sales Awareness & Brand Representation

• Confidently represent the Global Woman brand and its values at all times
• Support membership growth by engaging with interested attendees and answering questions about the community
• Spot opportunities to introduce guests to programs, events, and collaborations

Post Event Support

• Assist with follow ups after events, including connecting with attendees, sharing information, and maintaining relationships
• Provide feedback and insights from events to help improve future experiences

Bonus if you have experience in

• Events or hospitality
• Sales or membership communities
• Customer experience roles