Vice President, Bank IT Project Executive Reporting & Project Accounting Lead

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world's leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with around 3,000 offices in more than 50 markets. The Group has over 180,000 employees, and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing.MUFG aims to be the world's most trusted financial group through close collaboration among its operating companies, and to respond to all of the financial needs of its clients, serving society, and fostering shared and sustainable growth for a better world.MUFG's shares trade on the Tokyo, Nagoya, and New York stock exchanges. Please visit our website for more information - Project Governance IT Planning, Reporting & Administration team are part of the Technology department. The Head of IT Planning, Reporting & Administration is accountable for the planning and delivery of MUFG Bank London Branch's portfolio of systems investment projects and consists of funding assigned to Bank London Branch provided by multiple MUFG Bank Head Office global business units. NUMBER OF DIRECT REPORTS 2 MAIN PURPOSE OF THE ROLE Reporting into the Head of Project Governance, support the Head of IT Planning, Reporting & Administration team to: O wn and drive portfolio and project reporting e.g. through the creation of the monthly portfolio reporting pack from updates made by Portfolio and project managers in Planview; creation of minutes and MI tailored for the target audience. Oversee correct accounting practices for MUFG Bank projects and delivery of key year / month end deliverables. Engage with IT Planning, Reporting & Administration; Central PMO; EMEA Region Executive Reporting; and Bank Head Office GITD teams to ensure investment portfolios are managed and overseen in a consistent manner. Key to this will be the usage / data quality of the "golden source" PPM toolset; as well as good working relationships with other centralised functions in Technology and Central PMO (e.g. Technology management team, Delivery Assurance, Portfolio Resource Management) Line manage 2 direct reports KEY RESPONSIBILITIES Own & Drive Portfolio & Project Reporting: Maintain the MUFG Bank London Branch Investment Committee Terms of Reference ensuring the standard agenda aligns to overall governance requirements by consulting with Central PMO who support the EMEA Delivery Forum (EDF) and own the Project Delivery Lifecycle (PDLC) standards. Ensure there is an annual refresh; and interim updates maintained when key members move / join or when the scope of membership changes. Define and maintain the annual calendar for MUFG Bank London Branch Investment Committee, ensuring dates are confirmed and invites issued to meet quorum requirements in the Terms of Reference. Ensure the MUFG Bank London Branch Investment Committee dates are published & maintained on the central calendar. Work with the Head of Project Governance to define the agenda of each MUFG Bank London Branch Investment Committee forum aligning it to the Project Governance IT Planning, Reporting & Administration annual calendar, requirements from Bank Head Office (mainly GITD), EMEA region requirements (e.g. from EMEA Delivery Forum, EMEA Risk & Compliance teams, EMEA Finance SoX team), escalations, updates and decisions required from the Portfolio Committee's under MUFG Bank London Branch Investment Committee governance and Central PMO on governance related requirements. Draft the materials for each MUFG Bank London Branch Investment Committee. Manage the collation of inputs from portfolio leads and other teams - challenge the submission if not meeting minimum standards for reporting. Circulate and update the meeting materials with input from the IT Planning, Reporting & Administration management as well as the CIO. Publish in a timely manner. Produce auditable minutes of the meeting for record, ensuring all materials are saved / accessible for Controls & SoX purposes. Support the Head of Project Governance to input items of escalation from the MUFG Bank London Branch Investment Committee onto the EDF agenda quarterly (and for any interim EDF meetings). This will include sharing any MUFG Bank London Branch investment project related risks/issues that need to be escalated. Ensure the updates to the EDF meet reporting standards and are provided promptly. Work with Risk teams to deliver Risk Reporting into standing committees such as EORCC and ERMC. Attend the Risk Appetite working group. Review annually the EWI KRI's which will need to be aligned against MUFG Bank London Branch investment portfolio controls in Open Pages. Monthly reporting of Top Risks (using the Planview Risk and Issue Log) and EWI. Oversee the production cycle for the Joint Progress Meeting (JPM) meetings with GITD. Review and improve report submissions; ensure explanation of KPI's is clear and meets the expectations of Head Office. Escalate to appropriate portfolio managers as well as the IT Planning, Reporting & Administration team when standards aren't met. Engage in a pro-active role as the lead for JPM meeting operations and secretariat activities. Assess and identify areas for continuous improvement within the JPM process to ensure: + Improved quality of submissions + Efficiencies in production Establish and operate an enhanced structured bi-weekly health check for all MUFG Bank projects. Enabling a platform for portfolio leads to review progress and validate content of JPM reports prior to submission. Throughout annual planning process, use data published by CPMO, provide quality assurance role to ensure data is complete and accurate. Create reporting requirements to support Annual Planning Long and Short list inputs for Investco reporting. Oversee Correct Accounting Practices for MUFG Bank Projects: Deliver compliant control and oversight of MUFG Bank London Branch investment project financials, including executive reporting & management of Bank monthly baseline via: + Calculation of monthly manpower costs + Manpower & non manpower actuals update & adjustment + Update Planview actuals & request re-forecast + Point of escalation for all Bank investment related financial queries + Present at the quarterly EMEA Information Disclosure Forum Refresh, test and publish regular portfolio resource and financials reports, validating that it aligns to Finance" golden source" of data with no data breaks. Where breaks are identified, publish communications to the technology team about when the fix will be delivered. Ensure and attest that all reporting is consistent to a single golden source such that reports can be reconciled and align to provide confidence to senior management in both EMEA and Head Office. Work with Finance to ensure that investment portfolio financial reporting is aligned with all relevant policies and is sustainable with changes in period / currency / entity. Hold project managers & line managers to account for accurate data being published, ensuring data isn't just