Vehicle Sales Administrator

Vehicle Sales Administrator

Application Deadline: 30 June 2026

Department: Sales Administration

Employment Type: Permanent - Full Time

Location: Crawley, West Sussex

Reporting To: Nicola Dinsmore - Sales Administration Manager

Compensation: £35,000 - £350,000 / year

Description

Bring Your Precision to a Premium Brand With a People First Culture

If you take pride in getting things right, enjoy working at pace and like being someone a team can rely on, this could be a great fit. At Vines of Gatwick, you will join a confident Sales Administration team of four where everyone plays an important part in keeping things running smoothly day to day. It's a supportive environment where being organised, accurate and calm under pressure really makes a difference.

Vines Group is one of the UK's few privately owned BMW & MINI retailers, with a strong reputation for high standards and a straightforward, people focused approach. The team here takes pride in doing things properly and supporting each other to get the job done.

In return, you will enjoy a competitive package, great development opportunities and the stability of a well established, privately owned BMW & MINI retailer along with benefits that genuinely support your life inside and outside of work:

• Work-life balance with Monday-Friday hours and generous holiday entitlement Hours: Monday to Friday 8:30am-5:30pm (40 hours per week, one hour unpaid lunch)
• Competitive salary - Up to £35,000 dependent upon experience
• Support & wellbeing through our medical cash plan and warm, family run culture
• Family friendly benefits including enhanced parental leave
• A premium environment backed by the BMW & MINI brands
• A supportive, multi skilled admin team who collaborate and look out for one another

Key Responsibilities

• Processing orders, registrations, taxation, stock movements, transfers, dealer swaps and handovers.
• Liaising confidently with manufacturers, internal teams and external partners to ensure accuracy, compliance and timely delivery.
• Maintaining precise vehicle records, stock lists, demonstrator fleets and sales documentation across all systems.
• Producing reports, completing file audits and supporting profit checks and general administrative housekeeping.
• Overseeing used vehicle purchasing, stocking, funding and compliance checks.
• Working collaboratively within a multi skilled team across new, used and corporate sales.

Skills, Knowledge and Expertise

• Previous motor trade experience is essential, a minimum of years.
• Sales Administration experience is ideal, though experience in warranty or service administration will also be considered.
• A naturally organised, methodical approach; you enjoy keeping things running like clockwork.
• Confident and clear in your communication, able to speak up when needed while staying calm, fair and constructive.
• A sharp eye for detail and a commitment to accuracy.
• A proactive, positive attitude and the confidence to work with colleagues at all levels.
• The ability to stay calm under pressure, adapt to changing priorities and meet deadlines.
• Integrity, accountability and a supportive team mindset.
• Experience with systems such as Drive, Dealerweb or iStore would be a real advantage.

Benefits

• Competitive salary and a culture that values your contribution.
• 24 days' holiday plus bank holidays, rising to 29 with length of service.
• Birthday off - because you should celebrate properly.
• Staff purchase scheme with discounts on cars and motorbikes.
• Medical health cash plan.
• Enhanced parental benefits.
• Flexible holidays - buy or sell days to suit your lifestyle.
• Career development opportunities including job shadowing and clear progression pathways.
• High street discount vouchers, sabbatical leave, long service awards and more.

You can explore the full package in our Brilliant Vines Benefits.