Ultrasound Administration Assistant

Go back University Hospitals Coventry and Warwickshire NHS Trust

Ultrasound Administration Assistant

The closing date is 09 August 2026

To provide comprehensive and confidential administrative activities to meet the needs of the service in accordance with Departmental, Trust and National standards, policies and procedures. To effectively communicate patient information and advice to enable the multi-disciplinary team to achieve operational excellence.

Previous applicants need not apply.

Please note the interview will be conducted face-to-face only.

Please be advised that sponsorship is not eligible for this post.

Please be advised the interviews for this post will take place week commencing 10/08/2026.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

The Ultrasound Administration team is looking for a dynamic, hard-working, individual to join our busy department working under the supervision of Senior staff.

This vacancy is for a full-time 37.5 hours over 4 days (Monday-Friday). Appointee to cover 2 sites, University Hospital Coventry and Hospital of St Cross.

Candidates must have excellent organisational, communication and interpersonal skills.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job responsibilities

• Act as the first point of contact for dealing with routine enquiries and take action as necessary liaising with others as appropriate.
• Communicate with staff, patients and/or external organisations using appropriate methods.
• Maintain both manual and electronic filing systems and databases, as required by the department and Trust policies, ensuring all documents are accurately and appropriately archived.
• Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested.
• Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include iPM, CRRS & Soliton.
• Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department.
• Responsible for the dissemination of all relevant information to departments, external and internal users (e.g. dissemination of minutes, memos)
• Assist with training new team members in Trust operational systems anddepartment procedures.

For further details of the role please see the attached job description.

Person Specification Qualification /Training

• Basic numeracy and literacy qualifications
• Will ing to work towards this NVQ 2 in Customer Care

Experience

• Experience in a customer facing role Experience of working in a busy administration environment
• NHS experience

Knowledge

• Working knowledge of Microsoft Outlook, Word and Excel.
• Working knowledge of iPM

Skills & Abilities

• Maintains a high level of accuracy Good level of verbal and written communication Good organisation skills Empathetic approach in resolving enquiries Able to prioritise and organise own workload Able to track information Able to recognise issues and refer where appropriate
• Experience of NHS IT systems, including soliton.

Commitment to Trust Values and Behaviours

• Must be able to demonstrate behaviours consistent with the Trust's values. (As detailed in UHCW's Values in Action document below) Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospitals Coventry and Warwickshire

University Hospitals Coventry and Warwickshire