Travel Coordinator
Posted 22 days ago by Shoosmiths LLP
Main information
Intermediate
Term type:
Permanent
Team:
Procurement
Location:
Birmingham, Manchester or Leeds
The role
Job Purpose:
The role of Travel Coordinator is a strategic and operational role responsible for leading the firm's travel programme, ensuring safe, cost-effective, and policy-compliant travel across all business units. This role involves vendor management, policy development, sustainability reporting, and oversight of travel risk and compliance. The successful candidate will be a proactive problem-solver with good stakeholder engagement skills.
The firm
Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world's most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve 'Platinum Standard' Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.
We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.
- Lead and maintain travel policies and procedures in line with business travel agreements (e.g. Reed & Mackay)
- Develop and optimise travel programmes to support business continuity, sustainability goals, and cost efficiency.
- Negotiate contracts and preferred rates with travel service providers.
Operational Oversight
- Ensure TMC effectively manages all aspects of travel booking including flights, hotels, ground transport, and visas.
- Support compliance with travel risk assessment procedures; Monitor travel spend and MI reporting for senior leadership.
Stakeholder Engagement
- Act as the primary point of contact for travel-related queries across firm.
- Collaborate with Finance, R&E and ESG teams to ensure alignment with firm-wide policies.
- Provide support during travel disruptions.
- Lead training sessions on travel systems and policy updates.
- Provide hands on support for complex international travel bookings.
This role may also be required to undertake additional duties that support the wider Procurement and Property & Workplace teams, as reasonably requested to meet business needs.
Required Skills and Experience
- Previous experience in corporate travel coordination or travel management.
- Strong negotiation and vendor management skills.
- Proficiency in travel booking platforms and Microsoft Office.
- Excellent communication, organisational, and analytical skills.
- Knowledge of sustainability reporting, travel risk management, and UK/international travel regulations.
- Experience managing travel for large-scale events or multi-site operations is highly desirable.
Equal opportunities
Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.
This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.