Temporary Company Secretary, Senior Administrator - 6 months

Overview

Our client is seeking an Administrator to support company secretarial services within the Fund Corporate Services department. Based in Jersey, this temporary, full-time role is for a period of 6 months and involves providing efficient and accurate minute-taking, meeting coordination and administrative support for fund client entities. You will liaise directly with internal teams and external stakeholders to ensure timely and professional handling of corporate governance tasks.

Responsibilities

• Coordinate quarterly and ad hoc board meetings for fund clients
• Draft meeting agendas and circulate to directors for approval
• Collate and prepare board reports and meeting packs with input from internal and external parties
• Maintain central meeting logs, registers and digital/physical corporate files
• Attend board meetings to take minutes and circulate them within 10 business days
• Follow up on action points from board meetings and report progress to directors
• Monitor shared inboxes and triage correspondence where necessary
• Liaise with legal counsel and stakeholders regarding agreements requiring director approval
• Assist with regulatory audits and gather requested documentation
• Carry out ad hoc administrative tasks as directed by company secretarial managers

Qualifications

• Strong organisational skills with the ability to complete tasks efficiently and accurately
• Understanding of fund structures and fund operations (training will be provided)
• Ability to interpret legal and governance documents (with support and training)
• Able to manage priorities and perform well under pressure
• Self-motivated with the ability to work independently and across rotational tasks
• Excellent verbal and written communication skills
• Flexible, detail-oriented and proactive
• Sound IT skills, particularly in Microsoft Office, especially Excel
• Awareness of fund regulatory and compliance matters (Desirable)
• Previous company secretarial experience (Desirable)
• Familiarity with alternative investment funds (Desirable)
• Completion of a relevant Category 5 professional qualification (Desirable)

What You'll Love

This is a varied and hands-on role supporting a wide range of fund structures in a fast-paced and collaborative environment. You will gain valuable exposure to board governance processes while developing technical and organisational skills within a leading fund services provider.

Interested?

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