Technology and Office Receptionist

Technology and Office Receptionist page is loaded Technology and Office Receptionistlocations: Corporate Office Newporttime type: Full timeposted on: Posted Yesterdayjob requisition id: JR103471 POSITION SUMMARY: Support our corporate office with visitor management, front desk operations, and administrative tasks that enhance P.L. Marketing's workplace environment. Collaborate with support and internal teams to ensure smooth office coordination while managing external functional processes. Provide a welcoming and organized office presence, contributing to the overall productivity and professionalism of the organization. ESSENTIAL JOB FUNCTIONS: This position will be required to work on-site in our Corporate Office Visitor Management Greet and assist all visitors and vendors in a professional and friendly manner. Manage visitor sign-in/sign-out, notify employees of arrivals, and ensure security protocols are followed. Assist employees and visitors with Wi-Fi or other basic office technology support. Conference and Meeting Support Maintain conference rooms, huddle rooms, and quiet spaces including calendar management and room readiness. Manage conference and huddle room calendars to prevent scheduling conflicts. Arrange catering for meetings when required. Office Administration Functions Respond promptly to phone calls, Teams messages, and emails directed to the front desk, transferring inquiries to appropriate team members. Create and distribute regular communications to Office and Division staff. Coordinate with facilities and support teams to resolve building issues or office concerns. Monitor and occasionally guide teams through daily kitchen/office duties. Organize small office events and assist with larger corporate event planning. Order printer supplies, report usage, and contact maintenance as needed. Maintain and audit office distribution lists. Shipping & Receiving Sign for incoming packages and direct them to the package room. Prepare and ship items as needed. Track daily inventory of items in the package room. HR, Training & Technology Coordination Assemble and send monthly HR & Technology training class emails to office staff. Create and send monthly kitchen/store duty assignment communications using provided templates. Coordinate Division Badge Orders - printing, tracking in the badge system, and shipping as needed. Maintain logs of front desk/office support for both staff and guests. Office Supplies & Inventory Management Take weekly inventory of office groceries and supplies; ensure orders are completed. Upload invoices into SharePoint for tracking and reporting. Manage PLM Swag and New Hire Welcome Boxes - ensure new hire communications are sent and coordinate distribution. Special Projects & Miscellaneous Support Communicate with Kroger and P.L. Marketing employees in a professional manner. Assist or lead special projects in collaboration with management and cross-functional teams. Support onboarding activities by coordinating materials and resources for new hires. Must be able to perform the essential functions of this position with or without reasonable accommodation MINIMUM POSITION QUALIFICATIONS: Capacity to learn multiple computer systems and web-based applications Skill and diplomacy in communicating with people and in writing Able to interact effectively with all of the cross-functional teams to accomplish common goals Experience with Excel, Word, and PowerPoint Highly motivated self-starter who can work with minimal supervision Capability to collaborate with others and contribute effectively to a team Ability to work under pressure, meet deadlines, prioritize and multi-task MINIMUM PHYSICAL ABILITIES: Must be able to: + Remain standing/sitting for several hours at a time + Lift 10-30 lbs. occasionally PREFERRED EXPERIENCE: Administrative support position in office environment COMPETENCIES/SKILLS: Some of the Competencies/Skills required to successfully perform this position are: Adaptability - maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures Building Strategic Working Relationships - developing and using collaborative relationships to facilitate the accomplishment of work goals Building Trust - interacting with Kroger employees, customers and suppliers in a way that gives Kroger Division and Corporate Management confidence in one's intentions and those of the organization Communication - clearly conveying information and ideas through a variety of media to individuals or groups in the English language Customer Focus - making Kroger customers and their needs a primary focus of one's actions; developing and sustaining productive relationships with Kroger employees as well as the suppliers that we represent Decision Making - identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences Inclusion - appreciating and leveraging the capabilities, insights, and ideas of all individuals; working effectively with individuals of diverse style, ability, and motivation for a direct effect on business results Initiating Action - taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive; generating innovative solutions in work situations Self-Starter - working the majority of the time without direct supervision; prioritizing, organizing, and completing workload accurately within allotted time period Work Standards - setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed