Team Assistant (Office Management Group)

Scope

Business Unit: Office Management Group. Industry: No Industry.

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit

Responsibilities

• Secretarial Support: diary management - arranging, rescheduling and confirming appointments; keeping senior and vice president diaries updated; liaising with assistants globally; arranging internal and external meetings, lunches, dinners.
• Travel & Expenses: manage travel bookings using corporate travel provider; produce itineraries; ensure adherence to HL Travel Policy; assist with visa and currency requirements; book ground transportation; prepare and submit expense reports using HL online expense system; reconcile monthly corporate/personal credit card statements; process travel refunds.
• Administrative / Project Work: maintain organised filing system; support departmental new joiners with company policies; organise team social and networking events, conferences and activities while adhering to budgets; participate in office admin meetings and events; carry out project work as required.
• Absence Cover: provide general support and cover for other assistants within the department when possible; act as Fire Officer/First Aider if required.
• Health and Safety: act as Fire Officer/First Aider if required (training will be given).

Basic Qualifications

• Degree level education or graduate calibre.
• 3+ years experience (transferable skills from other industries acceptable).
• Excellent organisational, oral and written communication skills; detail oriented and able to prioritise workload.
• Competent user of Microsoft Office products, including PowerPoint and Excel.
• Fluent in English; additional European languages are an advantage.
• Positive, flexible, responsive, service oriented attitude; able to meet deadlines.
• Resilient and able to handle high pressure environment and demanding individuals.
• Flexible, resourceful and able to anticipate needs; receptive to action on own initiative.
• Confident with an outgoing personality and practical problem solving approach.
• Ability to interact effectively with all staff levels and maintain confidentiality.
• Self starter with a strong sense of ownership and commitment to continuous improvement of policies and procedures.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.