Team Administrator

We have an exciting opportunity for an administrator to join the Physical Health Team at Sussex Partnership Trust.

This is an excellent opportunity to support the team in delivering work related to patient and carer experience and co-production.

You will play a key role in supporting the Physical Health Group senior leadership by providing team administrative support and support to the wider department.

This role requires strong organizational, communication, and interpersonal skills. In addition, it involves providing admin support, organising meetings, handling team emails, and managing and updating our website.

You will be proactive, detail-oriented, and able to work both independently and as part of a team.

Main duties of the job

You will provide effective administrative support including diary management, phone calls, typing correspondence, and producing documents to a good standard using Trust templates.

You will arrange, prepare agendas, and take minutes of team meetings and other meetings as directed.

You will provide support to the Physical Health Group by supporting planning, agenda setting, and minute taking.

You will provide comprehensive and professional administrative support to the team and operate and update computerised database systems.

You will keep records up to date and maintain the Physical health team staff records.

You will provide reports and records as required.

About us

The successful applicant will join a friendly, highly skilled, and enthusiastic team comprising specialist Registered General Nurses and AHPs.

Person Specification Qualifications

• Good standard of secondary education. GCSE level 5/grade G or above or NVQ Level 3 or equivalent experience and evidence of further practical experience

Knowledge/Experience

• Knowledge of secretarial and administrative procedures and systems acquired through training and experience to Vocational Level 3 or equivalent
• Knowledge and experience of using digital software packages (Office 365 suite, Teams, Outlook, PowerPoint, Excel, Word)
• Previous experience of working as a personal assistant to a senior manager or supporting senior team managers
• Experience of dealing with confidential and sensitive issues with tact and diplomacy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it is necessary to submit a Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.