Team Administrator

• Locations 30 Crown Place, London, EC2A 4ES, GB
• Job Schedule Full time

Job Title: Team Administrator

Group: Facilities

Location: London - office based role

Hours: 9.30am-5.30pm, Monday to Friday, must be flexible

About the Business:

Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Purpose of the role:

To provide support to the Senior Facilities Team, driving continuous improvement and giving optimum client service across the firm.

Main duties and responsibilities

• Responsible for end-to-end service delivery
• Review and collate returned tasks
• Adherence to the firm's policies and procedures
• Build strong relationships with key stakeholders
• Maintain filing and archive systems
• Collate and prepare information
• Assist with travel and accommodation arrangements
• Prepare and submit expenses
• Take initiative and responsibility for liaison with other support services
• Escalate issues to ensure office is kept safe and in good repair
• Ownership of copying, printing, scanning, collation lease information
• Answer communications in a professional manner
• Innovate and design to improve service area
• Proactive response to Facilities Team priorities

Candidate Overview

We are looking for candidates who ideally hold the following skills:

• Team focussed
• Adaptable to different working styles
• Displays resilience
• Is driven and proactive
• Earns respect and trust
• Time management
• Undertakes self-analysis and evaluation
• Strong personal brand supporting firm values
• Excellent communication and inter-personal skills (oral and written)

What can we offer you?

• Carers' leave (up to five paid days' leave towards caring responsibilities)
• 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy providing the opportunity to meet two members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter and a proud partner of Neurodiversity in Law. We encourage and value different ideas and styles of thinking. It's with different perspectives that we'll find solutions to our clients' most complex challenges. It's how we'll deliver outstanding results today, and tomorrow.We want everybody attending an interview to be comfortable and able to fully demonstrate their experience and talents.