Speciality Administrator Assistant
Posted 1 day 12 hours ago by NHS
We are looking for an enthusiastic, friendly and helpful person who thrives in a busy, ever-changing environment to join our Administration Team in Colorectal and General Surgery.
Your role will be to provide valuable administrative support to the secretarial team, enabling the service to run smoothly.
The role is 22.5 hours per week, working Wednesday-Friday.
If you are looking to be part of a busy and dynamic team, working closely with colleagues to support a positive and successful delivery of service, please do apply.
Main duties of the jobTo provide day to day administrative support to the Secretarial team.
Deal with day-to-day correspondence, to include incoming and outgoing post
Scanning and uploading of patient information to electronic records
Generic emails - monitoring and actioning as required
To monitor and order stationary as required
Booking appointments.
Communicate by email, telephone or face to face with clinicians, other healthcare professionals, management and patients.
Spreadsheet work to include updating and tracking information
Typing of clinic letters/correspondence as required
To cross cover in times of absence
About usAt Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:
- Flexible working options to help you balance work and life
- NHS pension scheme for long-term financial security
- Generous annual leave allowance to recharge and relax
- A strong focus on career development to help you grow and achieve your potential
Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.
The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.
Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Job responsibilitiesPlease see attached job description and person specification for further details of duties and responsibilities.
Person Specification Qualifications- Minimum of 5 GSCEs including English Language and Maths or functional skills
- In-house training or vocational level 2 or equivalent level of experience
- IT literate; including recent experience of using Microsoft packages such as Word, Outlook and Excel
- Working knowledge administrative procedures and systems
- RSA/OCR III or equivalent typing/word processing including audio typing
- Experience of dealing with patients/customers
- Evidence of prioritising workloads/good time management
- Proven experience of working well as part of a team
- Ability to multitask.
- Ability to organise own time & prioritise.
- Accurate and timely presentation of information
- Minute taking and transcribing
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.