Site Engineering Administrator

Working in partnership with M&S, at Gist we deliver industry-leading logistics and supply chain transformation.

We value, celebrate, and believe in the power of individuality and strive to create a work environment where everyone can be themselves. We want you to join us, bring your authentic self to work and unlock your full potential.

At Gist, we're launching one of our newest logistics operations in partnership with M&S, and we're looking for an organised, proactive Engineering Administrator to help establish and support our brand-new engineering function.

This is an exciting opportunity to join a site from the very beginning, working alongside our engineering leadership team to ensure everything behind the scenes runs smoothly. From coordinating maintenance records to supporting compliance and engineering planning, you'll play an essential role in keeping the operation organised and efficient.

If you enjoy working in a fast-paced environment where no two days are the same, we'd love to hear from you.

About the Role

As our Engineering Administrator, you'll provide administrative support to the Site Engineering Manager and wider engineering team, helping coordinate engineering activities, maintain accurate records and ensure key information is always up to date.

You'll become the central point of coordination for the engineering department, supporting maintenance planning, managing documentation and helping ensure the site remains compliant, organised and operational.

What You'll Be Doing

Your responsibilities will include:

• Providing day-to-day administrative support to the Site Engineering Manager and engineering team.
• Managing engineering documentation, records and filing systems.
• Maintaining engineering databases and ensuring information is accurate and up to date.
• Producing reports, spreadsheets and presentations to support operational performance.
• Coordinating diaries, meetings and engineering schedules.
• Taking meeting minutes and tracking actions where required.
• Managing incoming calls, emails and correspondence, ensuring queries are dealt with efficiently.
• Supporting compliance by maintaining maintenance records, certificates and engineering documentation.
• Acting as the first point of contact for visitors, contractors and internal stakeholders.
• Helping improve administrative processes to support an efficient engineering function.

What We're Looking For

You'll bring:

• Previous administration experience, ideally within engineering, facilities, maintenance or a fast-paced operational environment.
• Excellent organisational skills with exceptional attention to detail.
• Strong communication skills and a confident, professional approach.
• Experience using Microsoft Office, including Outlook, Excel, Word and PowerPoint.
• The ability to prioritise multiple tasks and work to deadlines.
• A proactive mindset with strong problem-solving skills.
• Excellent customer service and stakeholder management skills.
• The ability to work both independently and collaboratively as part of a wider team.

Why Join Gist?

Joining at the launch of a new site is a unique opportunity to make a real impact from day one.

You'll play an important role in helping establish the engineering function, working closely with experienced colleagues while supporting one of Gist's newest logistics operations.

In return, you'll benefit from:

• The opportunity to join a brand-new logistics operation.
• A varied role where no two days are the same.
• Ongoing training and career development opportunities.
• A collaborative and supportive team environment.
• Competitive salary and benefits package.
• The chance to help shape how a new engineering department operates.

Our Culture

At Gist, safety and people are at the heart of everything we do. We believe everyone should feel able to bring their authentic selves to work and are committed to creating an inclusive workplace where everyone can thrive.

If you require any reasonable adjustments during the recruitment process, please let us know. We'll work with you to ensure you have the support you need throughout your application journey.

Help build something new. Keep it organised. Grow your career with Gist.