Site Document Controller

Location: On site / Mooretown, Drogheda Road, Co. Meath, Ireland
Job type: Permanent / Full-time
Sector and subsector: Engineering Administration
Salary: Competitive salary

This role is for a highly organised and proactive Site Document Controller to join our team. You will be responsible for managing, organising, and maintaining project documentation and administrative tasks to ensure efficient and compliant document control processes, supporting the project team by ensuring documentation is accurate, up-to-date, and accessible for stakeholders. This role is on-site at Platin Power Station.

Responsibilities

• Document Management Support: Organise and maintain the site's documentation management system (InEight Document), including physical and electronic files.
• Ensure project documents (drawings, specifications, reports, correspondence) are accurately filed, stored, and indexed for easy retrieval.
• Track document versions to ensure updates are properly managed and communicated to relevant team members.
• Coordination & Distribution: Assist in distributing project documentation to internal teams, contractors, and suppliers, ensuring timely and accurate communication of changes, revisions, and updates.
• Coordinate the approval, issuance, and tracking of documents to stakeholders (project managers, engineers, subcontractors).
• Administrative Support: Provide administrative support to the Document Control Manager and site team (scheduling meetings, preparing reports, updating progress logs).
• Manage document requests from the site team and external parties, ensuring documents are retrieved promptly.
• Maintain and monitor document control databases, ensuring accuracy and consistency of records.
• Compliance & Quality Control: Ensure all documents comply with project standards, company procedures, and regulatory requirements.
• Assist in preparing documentation for audits and reviews, ensuring the document control process meets industry best practices.
• Act as the main liaison between project teams, the Document Control Manager, and other stakeholders to ensure smooth documentation flow.
• Assist in preparing presentations, reports, and other materials for meetings with project teams or clients.
• General Site Support: Provide on-site support for various administrative tasks as required and maintain a comprehensive filing system for all project site documentation.

Key Qualifications & Skills

• Experience with document control in a construction or engineering project environment.
• Experience with InEight software or similar document control software.
• Knowledge of relevant regulations, standards, and industry practices related to document control.
• Strong understanding of document control systems, processes, and best practices.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong attention to detail and accuracy in managing documentation.
• Good communication skills, both written and verbal, with the ability to liaise with multiple stakeholders.
• Ability to work efficiently in a fast-paced, site-based environment.
• Proactive attitude with the ability to take initiative and work independently when required.