Site Administrator

At Elk Recruitment, we are looking for a driven Site Administrator to join our client's growing team based in Waterford. This is a fantastic opportunity for an experienced Site Administrator to make a real impact in an innovative and growing organization.

Key Responsibilities may include but are not limited to: Administrative Support

• Organise and maintain project documentation, including contracts, permits, inspection records, and compliance reports.
• Prepare and distribute daily, weekly, and monthly reports related to site activities, personnel attendance, and project progress.
• Update project schedules and track project milestones to report to the Site/Project Manager.

Documentation and Compliance

• Ensure all documentation is filed in compliance with company and regulatory standards.
• Maintain and update records on safety inspections, training records, and incident reports as required by safety regulations.
• Handle and record timesheets, attendance logs, and ensure payroll data is accurate for construction site staff.

Coordination and Communication

• Act as the main point of contact for communication between project managers, contractors, vendors, and site personnel.
• Coordinate and schedule meetings, site inspections, and safety briefings, taking minutes as needed.
• Assist with logistics for site operations, including deliveries, access passes, and contractor onboarding.

Procurement and Inventory Management

• Assist in ordering supplies, materials, and equipment, ensuring availability on-site as per the project schedule.
• Track inventory and monitor materials consumption, working with the procurement team to maintain adequate stock levels.
• Verify invoices from suppliers and submit them for payment approval.

Safety and Compliance Support

• Support the site safety officer by maintaining updated safety documentation and incident records.
• Ensure that all personnel on-site are compliant with health, safety, and environmental regulations.
• Coordinate emergency drills and ensure emergency contact lists are up to date.

Data Entry and Reporting

• Enter data into project management software and company systems, maintaining accuracy and timeliness.
• Generate reports for project progress, budget updates, and resource allocation.
• Track project expenses and assist in budget monitoring by recording financial transactions.

Key Skills & Qualifications Experience

• Minimum of 2 years' experience in administrative roles; experience within the construction industry is mandatory.
• Familiarity with construction documentation, compliance, and terminology is needed.

Technical Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with project management software (e.g., Zutech) is a plus.

Personal Attributes

• Organisational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Attention to Detail: High accuracy in data entry, document management, and reporting.
• Communication: Strong verbal and written communication skills, comfortable interacting with different stakeholders.
• Problem-Solving: Able to handle administrative issues independently and proactively identify solutions.
• Teamwork: Collaborative, with the ability to work effectively with diverse site teams and external partners.
• Adaptability: Flexible and able to adapt to the changing needs of a dynamic construction environment.

What's next

• Click "Apply Now" to submit your application for Site Administrator role.