Shipping & Logistics Co Ordinator - Meath

Our client, a growing manufacturing plant in Meath, requires a Shipping & Logistics Co Ordinator to join their team.

About the Role

The Shipping & Logistics Coordinator will manage day-to-day inbound and outbound logistics, including transport bookings, raw-material intake, delivery scheduling, pricing administration and accurate record-keeping. Working with suppliers, hauliers, customers and internal teams, the successful person will keep goods moving smoothly and resolve issues promptly.

Role focus: Coordinate inbound raw materials and outbound deliveries, maintaining accurate records, pricing information and clear communication throughout.

Key Responsibilities

• Logistics and Transport Coordination
• Plan and book inbound collections and outbound deliveries in line with business requirements.
• Liaise with suppliers, hauliers, couriers, customers and internal teams to agree schedules and delivery arrangements.
• Confirm delivery windows, load details, vehicle requirements and site access information before transport is booked.
• Track collections and deliveries, provide timely updates and respond quickly to delays or changes.
• Investigate missed collections, shortages, damaged goods and delivery discrepancies, coordinating practical solutions.
• Review daily and weekly schedules, prioritising urgent requirements and making efficient use of available transport.

Raw Materials and Stock Intake

• Arrange supplier deliveries and coordinate the intake of raw materials at the site.
• Confirm expected quantities, delivery dates and relevant purchase-order or reference details in advance.
• Coordinate with warehouse and operations colleagues to ensure suitable space and resources are available for incoming materials.
• Ensure delivery dockets, receiving records and supporting certificates are available and completed where required.
• Record materials received and promptly report shortages, damage or other discrepancies.
• Support accurate stock records and flag any supply issues that could affect planned operations or customer deliveries.

Pricing and Cost Administration

• Request and compare freight, haulage and delivery quotations to support cost-effective transport decisions.
• Maintain accurate and up-to-date price lists, transport rates and supplier information.
• Confirm agreed rates and service details before bookings are finalised.
• Monitor transport costs and flag unexpected charges, pricing changes or cost variances to management.
• Prepare clear cost comparisons and pricing updates when required.

Shipping Documentation and Administration

• Prepare and check transport bookings, delivery notes, dispatch documents, manifests and related paperwork.
• Maintain organised electronic and paper records for shipments, deliveries, raw-material intake and transport costs.
• Update logistics, stock-management or order systems accurately and promptly.
• Keep supplier, customer and haulier contact and service information current.
• Prepare regular updates on outstanding deliveries, lead times, transport costs and operational issues.

Experience and Skills

• Previous experience in shipping, logistics, transport coordination, supply-chain administration or a similar role.
• Practical experience arranging collections and deliveries and liaising with suppliers and hauliers.
• Comfortable requesting quotations, comparing rates and maintaining accurate pricing information.
• Experience coordinating raw-material or stock intake would be a strong advantage.
• Confident using Microsoft Excel, email and logistics, stock-management, order-processing or accounting software.
• Strong organisational skills and attention to detail, with the ability to manage competing priorities and deadlines.
• Clear communication and problem-solving skills, with a practical approach to resolving delivery and supply issues.
• Experience in a wholesale, distribution, manufacturing or warehouse environment would be beneficial, but is not essential.

Hours: 8:30am - 5:00pm

Office based

Pref someone with a car as company on their own site

Salary: €40k DOE

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