Senior Assistant Company Secretary

Role Title: Senior Assistant Company Secretary

Department: Legal & Company Secretarial

Team: Company Secretarial

Location: London

Type: Permanent

About the Role:

The role will report into the Deputy Company Secretary - UK & Europe and will support the Deputy Company Secretary in delivery of high-quality company secretarial and governance services across the wider Liberty Mutual Insurance Group entities within UK, Europe & MENA. This role will take the lead on day-to-day company secretarial activities for a defined portfolio of board and committees, act as first point of contact for governance queries, mentor junior members of the team and drive continual improvement in board and committee process and systems.

About the Department & Team:

The Company Secretarial plays a central role in the governance and administration of the various companies within LSM in multiple jurisdictions as well as for other companies within the wider Liberty Mutual Insurance Group. We partner with the business and our boards and key stakeholders to deliver exceptional service and enable oversight and decision making.

Key Responsibilities:

• Supporting the Deputy Company Secretary - UK & Europe in co-ordinating and optimising the approach to board and executive level meetings and corporate governance for UK (Lloyd's Managing Agent) and Luxembourg based risk carriers and other subsidiary entities within your remit.
• Board and committee support including the review of meeting paper, collation and distribution of board packs, ensuring arrangements in place for smooth running of meetings in multiple European jurisdictions.
• Provide end-to-end secretariat and governance support for boards and committees across the entity portfolio, including review, collation and timely distribution of meeting papers, agenda-setting, logistical arrangements across jurisdictions, and drafting accurate minutes and action logs.
• Act as owner for executive level and board level committee governance to ensure forums operate consistently within their terms of reference, are appropriately coordinated and connected, and that material matters are escalated effectively through the governance structure.
• Support governance activities relating to board composition and effectiveness, including director skills reviews, induction/training and board effectiveness reviews.
• Supporting continued enhancement of board and committee papers to ensure they drive effective debate, challenge and outcomes at board and committee meetings.
• Liaising confidently and professionally with executive and non executive directors, senior stakeholders and external advisers.
• Drafting clear and accurate minutes and actions in a timely manner.
• Supporting the legal team with complex corporate transactions for entities within the remit of the team.
• Ensuring statutory obligations are completed for all entities in your remit and those within the remit of the wider team.
• As a mentor of junior members of the team, you will inspire the team to high levels of engagement and business outcomes by taking actions that support a high performing, equitable and inclusive culture.
• Overseeing the team with the management of Diligent Entities ensuring it remains the single source of truth for all legal entity information within the remit of the team.
• Overseeing the team with the preparation of statutory filings with UK Companies House and overseas company registrars, including the updating of branch registers.
• Oversight of the maintenance of the Company Secretary Intranet page.
• Supporting the junior member of the team with due diligence and KYC requests.
• Accurate drafting of governance documents, including the preparation of governance reports, terms of reference, Section 172 Statements, Wates Principles, and procedure documents.
• Other ad-hoc duties, as required.
• Adherence to all relevant regulatory requirements forms part of your role, and the demonstration of behaviours as set out in the Conduct Risk Policy, as they relate to your role, is core to LSM's commitment to our Liberty Values, placing customers at the centre of our business and behaving with integrity. LSM expects you to understand your responsibilities relating to all regulatory and internal requirements, and to proactively demonstrate compliance with these requirements and behaviours at all times. These requirements include the Senior Managers and Certification Regime Conduct Rules, Solvency II, fair treatment of customers, Financial Crime, Data Protection, Conflicts of Interest, and Whistleblowing.

Skills and Experience:

• Experience taking minutes for senior level boards and committees and producing actionable minutes quickly and accurately.
• Clear, concise communicator with strong relationship / inter-personal skills.
• Confidence, maturity and gravitas to deal effectively at senior level.
• Ability to build trust and effectively network with stakeholders.
• Integrity and high ethical standards, acting with discretion at all times.
• Strong organisation and project management skills; ability to prioritise, manage multiple workstreams and meeting competing deadlines.
• Proven leadership skills, with hands on experience supervising, mentoring and developing junior company secretarial staff.
• Able to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations.
• Strong understanding of subsidiary governance, with a particular focus on subsidiary interaction with parent entity/business unit.
• Experience with Diligent Boards and Diligent Entities (or similar board/secretariat platforms) desirable.
• Previous experience in company secretarial or corporate governance roles, ideally within Financial Services, an insurer/reinsurer, Lloyd's managing agent or listed environment is desirable.

About Liberty Specialty Markets (LSM)

Liberty Specialty Markets is part of Global Risk Solutions and the broader Liberty Mutual Insurance Group, which is a leading global insurer. We offer a breadth of world class insurance and reinsurance services to brokers and insureds in all major markets.

Our people are key to our success. That is why "Put People First" is one of the five Liberty values which unite us as a global organisation. We bring this to life for our colleagues through:

• Offering a vibrant and inclusive environment and committing to their career development.
• Promoting diversity, equity and inclusion (DEI). Our Inclusion Matters framework and employee led networks strengthen the diversity of our workforce and our inclusive environment.
• Reinforcing that collaborating together to share our unique perspectives help us make better decisions, deliver innovative solutions and pursue our ambitious goals.
• A supportive culture, which includes promoting a healthy work life balance and working flexibly.

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