School Cover & Room Booking Manager

Cover Supervision

• Liaising with teaching colleagues concerning cover requirements for planned and unplanned absences
• Reporting staff absences daily to SLT
• Liaison with Headmaster concerning exceptional cover requests
• Liaising with Educational Visits Coordinator concerning trip staffing requirements
• Liaising with the Examinations Manager regarding cover necessary for internal and external examinations
• Arranging lesson cover through mobilising cover supervisors or teaching staff, using SIMS Cover and publishing cover arrangements daily
• Liaising with cover supervisors to ensure adequate staffing
• Arranging and publishing relevant room changes
• Arranging and publishing cover each day
• Undertaking cover supervision when required

Private Study Supervision

• Liaising with Deputy Headmaster concerning Private Study requirements
• Liaising with Private Study supervisors to ensure adequate staffing
• Arranging and publishing a supervision rota each term

Room Bookings

• Manage room bookings for the various meeting rooms and space around School
• Liaising with Office Manager concerning the School Calendar and Weekly Bulletin
• Liaising with the Examinations Manager to arrange rooming for internal and external examinations

Parents' Evenings

• Setting up the Parents' Booking System in advance based on the allocations devised by Heads of Department
• Liaising with parents regarding any booking enquiries
• Coordinating set up for the in-person Parents' Evenings, including liaison with the Estates Manager

Operations

• Assisting the Governance and Data Manager with the production and distribution of Reports
• Assisting the Governance and Data Manager with the filing Individual IST Report Reply Slips
• Assisting the Examinations Officer with the entry of examination data onto SIMS
• Any other duties which may reasonably be required.