School Administrator

A welcoming and well-regarded school is seeking a reliable and personable Reception & Administrative Assistant to join their team on a part-time, term time only basis. The role is based on site and will be working Monday to Friday, 2:30 pm - 4:30 pm. This is an excellent opportunity for someone who enjoys a varied role, combining front of house responsibilities with administrative support across multiple areas of the school.

The Role

Working from the school's reception area, you will act as the main point of contact during the afternoon period, ensuring a professional and friendly service for parents, visitors, and staff, while supporting key administrative functions.

Key Responsibilities

• Reception Duties:
  • Act as the first point of contact for all visitors and telephone enquiries.
  • Welcome parents and guests, ensuring sign in procedures are followed.
  • Manage incoming emails and general enquiries.
  • Maintain a professional and efficient reception service.
• Nursery Administration:
  • Prepare and issue invoices.
  • Monitor availability and send out offers.
  • Arrange visits and respond to enquiries.
  • Chase outstanding payments.
• Lettings Administration:
  • Review site availability for external hire.
  • Ensure all hirer documentation is accurate and up to date.
  • Raise invoices and follow up on payments.
  • Coordinate site visits.
• Sports Club Administration:
  • Create and maintain registers.
  • Set up payment items on ParentPay.
  • Monitor and chase payments from parents.
• Training Administration:
  • Maintain staff training records and matrices.
  • Organise and schedule training sessions.

Ideal Candidate

The successful candidate will be organised, approachable, and confident managing a varied workload. You will demonstrate:

• Previous experience using a school MIS system (Arbor experience would be advantageous).
• Strong Excel and general IT skills.
• Excellent communication and interpersonal skills.
• A professional and friendly manner when dealing with parents and visitors.
• Strong organisational skills with a proactive approach.
• The ability to handle confidential information with discretion.

If you are interested, please click the apply button and contact Sam Higham on Ext: 1038.

If you are not interested in this role but know someone else who might be, don't forget that we offer £50 in shopping vouchers if you refer a friend to us and we place them in the job. For more details, contact your local Axcis office.

Axcis is an equal opportunities employer and as such we do not discriminate based on age, gender, disability, race or any other equal opportunities criteria. The company is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As such, you will be required to provide an up to date DBS, or be prepared to allow Axcis to process one on your behalf, in addition to other mandatory compliance checks in line with the DfE guidelines (for details please see our website).

If the position you are applying for involves working with children or vulnerable adults, this post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

Axcis Education is an employment agency offering temporary supply work for daily, short term and long term assignments in addition to permanent positions. You must be suitably qualified for the position advertised and be prepared to attend a face to face interview with Axcis to demonstrate your suitability for this role. Salary / Pay Rate will be dependent on your skills and experience.

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Contact: Sam Higham

Telephone: Ext: 1038