RSPB - PA to Operations Director/Head of Land & Administrator

RSPB - PA to Operations Director/Head of Land & Administrator

We are looking for a PA and Administrator to the Operations Director/Head of Land to provide comprehensive administrative support to the Operations Director/Head of Land and wider senior Operations and Land team in RSPB Northern Ireland, including the Head of Species and Senior Rural Surveyor.

What's the role about?

This role will provide comprehensive personal administrative support to senior staff, facilitating delivery of work programmes and an effective working environment.

The successful candidate will be expected to take a flexible and pragmatic approach to their role to ensure that the necessary administrative support requirements are met. However, in all cases, this will involve building effective relationships with people at all levels, both internally and externally, while ensuring that complex confidential and sensitive matters are handled appropriately.

Duties

• Provides a dedicated administrative support service to senior individuals and management teams, including diary management, drafting communications, organising travel and accommodation, arranging meetings and events and administration of financial processes, so that the individual(s) can carry out their role as efficiently as possible.
• Build, maintain and develop effective relationships with people at all levels, both internally and externally, using diplomacy and tact, while ensuring that complex confidential and sensitive matters are handled appropriately, so that all contact is professional and RSPB is represented in a positive manner.
• Contributes to the recruitment, management and continuous professional development of the wider administrative team, both locally and more widely across RSPB, to share best practice and build positive relationships, so that the organisation has a highly effective administrative team.
• Provides comprehensive support to recruiting managers where required for all aspects of the recruitment and induction processes, so that these are highly efficient and compliant with RSPB guidelines while enabling new staff to be correctly and safely welcomed into the organisation.

What we need from you

• At least 5 GCSE's, including Maths and English.
• Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus the ability to impart this knowledge on to others
• Knowledge of document management and team collaboration tools.
• Knowledge of budget management terminology and processes.
• Able to communicate effectively with a wide range of audiences whether by phone, email or in person.
• Able to organise meetings and events, from small up to very large (hundreds of attendees), and coordinate all aspects of the meeting or event logistics.
• Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand.
• Able to negotiate and influence effectively.
• Able to identify and act on opportunities for continually improving ways of working.
• Able to proactively identify and solve problems.
• Able to deal with confidential and sensitive information appropriately.
• Able to take meeting notes and minutes clearly and concisely.

Additional Information

This is a Fixed-Term (12 months) Part-Time role for 18.75 hours per week.