Resourcing Officer

Resourcing Officer

The closing date is 05 August 2026

The Resourcing Department are looking for an enthusiastic Resourcing Officer to join the team.

To assist in the provision of a quality, customer-focused, end to end recruitment administration service to meet the needs of allocated Speciality Groups, Departments and to support in the intake of candidates in accordance with Department and Trust guidelines, policies or procedures. The post-holder will co-ordinate and support, under the supervision of the Resourcing Officers the administration of assessment centres and recruitment.

Please be advised sponsorship is not eligible for this post.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job

Working closely with the Resourcing Management team and Recruitment Managers the post holder will ensure the provision of a comprehensive, professional, high quality and cost effective recruitment service.

The post holder will lead the administration of processes and procedures, ensuring robust auditing processes are in place to achieve compliance with and adherence to employment legislation, guidance and best practice.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job responsibilities

• Oversee the provision of an end to end recruitment administration service to allocated Specialty Groups for all non-medical recruitment, from initial advertisement, short-listing and interview processing, completion of pre-employment checks, preparation of contracts of employment, to completion and administration of new starter processes.
• Maintain ESR, Trac and NHS Jobs systems with all information connected to recruitment processes, such as short-listed candidates, and ensure all recruitment is completed in line with Trust Policy and Procedure and relevant Employment Legislation.
• Proactively work with recruiting managers to ensure a timely and customer-focused recruitment administration service is provided at all times, providing specialist advice and guidance on recruitment processes in place within the Trust.
• Ensure the effective prioritisation and completion of recruitment work within the allocated Specialty Groups in accordance with deadlines and agreed standards, including delegation and monitoring the completion of recruitment administration work undertaken by Resourcing Assistants.
• Investigate and resolve queries and complaints received from recruiting managers and applicants within allocated Divisions, ensuring action to prevent any reoccurrence, escalating to Resourcing Team Leader and/or Resourcing Manager when required.
• Oversee international recruitment supporting the Resourcing Team Leader & Trust Leads for international recruitment in proactively working with Trust managers to ensure a timely and customer-focused recruitment administration service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.

Qualifications

• NVQ3 in Administration or Certificate of Personnel Practice or equivalent

Experience

• Working in a recruitment environment, providing an end to end recruitment administration service
• Communicating and dealing with members of the public
• Managing own workloads
• Experience of supervising other members of staff
• Experience of working in a public sector organisation and/or healthcare environment

Knowledge

• Comprehensive knowledge of Microsoft Office, including Word (to produce letters and reports) and Excel (to produce spreadsheets)
• Knowledge of using a HRIS (Human Resources Information System)
• Up-to-date knowledge of employment law and implications for recruitment and selection processes.
• Knowledge of NHS Jobs and Electronic Staff Record

Skills

• Ability to work on own initiative
• Ability to meet deadlines
• Data collection and analysis skills
• Excellent level of verbal and written communication
• Excellent organisation skills, with ability prioritise and manage own workload
• Ability to resolve issues quickly and effectively

Commitment to Trust Values and Behaviours

• Must be able to demonstrate behaviours consistent with the Trust's values. (As detailed in UHCW's Values in Action document below)
• Applicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospitals Coventry and Warwickshire