Research Delivery Unit (RDU) Research Administrator

Research Delivery Unit (RDU) Research Administrator NHS AfC: Band 4

Main area Research & Development - Neurosciences Grade NHS AfC: Band 4 Contract Fixed term: 2 years (Office Based) Hours Full time - 37.5 hours per week Job ref 213-CORP-

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Research & Innovation Office Town Brixton Salary £33,094 - £36,195 per annum Inclusive of HCAS Per annum Salary period Yearly Closing 04/09/:59

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The RDU Research Administrator plays a key role in ensuring the effective administration of research across 4 clinical research specialties:

Stroke

Age & Aging

The RDU Research Administrator delivers key research functions, provides administrative support to the team and coordinates a range of improvement projects and initiatives - including supporting screening and maintaining study records on the Trust's Electronic Patient Record System EPIC (Apollo) system.

Main duties of the job

• To provide ongoing administrative support to the RDU Matrons/ Managers
• To use Oracle the Trust procurement system to request purchase orders and subsequently organise payment of invoices with accounts payable
• To provide support for archiving of commercial and non-commercial clinical studies according to GCP guidelines
• To arrange and host monitoring visits for sponsors, regulators, Trust Quality and other relevant stakeholders.
• To provide the administrative support for communications material, such as preparation of updates, placing adverts and notices, liaising with central R&D Communications
• To manage the eRoster system for the relevant RDUs

Working for our organisation

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites.

The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

To facilitate recruitment to research related posts within the RDUs using the TRAC process

To coordinate a range of varied R&D projects and improvement initiatives, including support the coordination of the International Clinical Trials Day and other ad hoc events

• To update study information on the EDGE database including patient recruitment numbers
• Log Trust research incidents and coordinate incident response. This might include coordination of serious breach investigations
• To signpost researchers to the relevant departments to aid set up and delivery of research
• Prepare the relevant documents required when submitting trial protocol and paperwork for regulatory review and approval. Assist in completing submission to the REC, HRA and R&I Department.
• Process amendments and disseminate information to relevant departments

Please refer to the attached job description and person specification for further details of the main responsibilities of the role.

Person specification Skills and Competencies

• Ability to work under pressure and exercise judgement when dealing with inquiries
• Ability to prioritise; to be organised and flexible. Able to effectively accommodate ad hoc demands to existing workload
• Ability to work without supervision and use own initiative
• Ability to concentrate even with frequent interruptions and unpredictable working patterns.
• Interest in research

Education and Qualifications

• GCSE A-C grade in English or equivalent
• Evidence of professional development e.g. courses (in administration, project management) or further education.

Knowledge and Experience

• Experience of working in an administration / coordinator or office management role.
• Research governance experience.
• Excellent written and verbal communication skills combined with an effective and courteous telephone manner.
• Previous experience in the NHS or in a Higher Education setting.
• Previous experience with archiving research projects.

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust's criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

Name Jasmine Palmer Job title Research & Development Operational Manager Email address