Research Administrator

Administrative Assistant (LMS 2463)

Salary: £36,072 - £39,405 per annum, Inclusive London Allowance (6 months fixed term Full Time Location: Hammersmith London)

Closing date: 26 June 2026

Main Duties

• Provide administrative support, including reception duties, to Group Heads and their teams
• Coordinate conference registrations for Group Heads and their teams, including travel, transfers, accommodation, bookings and expense claims
• Assist with the LMS International Seminar Series, WIPs and Ad Hoc Seminars, including devising visitor schedules, escorting visitors on site, contacting speakers, offering travel advice and making room bookings
• Report to the head of the Research Administration team and work closely with other members of the research support team, covering core tasks and duties during absences and providing effective cover
• Deal with incoming/outgoing mail, deliveries, telephone/reception duties, taking messages and relaying appropriately; cover for Facilities when required (post duties, couriers)
• Run the LMS's FedEx/World Courier/Paramount courier accounts: organise collections, chase shipments, order materials and collaborate closely with Finance regarding invoices
• Raise Purchase Orders and receive goods through LMS Procurement (for MRC and Imperial College); work closely with the Procurement department to ensure delivery and chase outstanding orders
• Submit and chase payment of invoices
• Process expense claims
• Manage meeting room bookings and display updated diary schedules outside each meeting room (where required)
• Maintain Group notice boards and meeting room schedules
• Organise and service meetings, including ordering catering, delivering refreshments and preparing refreshments for Group Meetings/Seminars as needed
• Ensure the office is fully stocked of stationery, cleaning materials and refreshments and that appliances are clean and functional for all buildings
• Meet and greet visitors
• Maintain the information management system for the research groups' programmes, handling electronic and hard copy filing systems and the correspondence log
• Carry out any duties and tasks as agreed with Group Leaders
• Organise and coordinate admin meetings with all LMS administrators, HR and Purchasing
• Participate in any ad hoc projects as required

Education / Qualifications / Training required (will be assessed from the application form) Essential

• Minimum of 2x A Levels Grades A-C or equivalent experience

Desirable

• Scientific background
• Degree level education

Knowledge and experience (will be assessed from the application form and at the interview) Essential

• Professional experience in administration
• Experience of working in administrative and clerical support, including diary & travel management
• Proven administration skills
• Experience in coordinating events and meetings
• Proven high level customer service skills
• Proficiency in all aspects of MS Office software (advanced Outlook, Word, Excel, PowerPoint and Adobe Acrobat Professional)
• Good numerical skills and confidence to undertake financial duties
• Excellent written communication skills with a good command of the English Language

Desirable

• Proficiency in use of PCs, including conversion of documents
• Customer service experience including resolution of customer complaints

Personal skills / Behaviours / Qualities and competences (will be assessed at the interview) Leadership Essential

• Assesses own strengths and weaknesses and impact on others

Desirable

• Ability to support teams and encourage inter team working with stakeholders and colleagues

Results Focus Essential

• Able to organise and prioritise resources to ensure short and long term targets are met
• Highly motivated, flexible and innovative in approach to work
• Plans, multi tasks and prioritises own time efficiently to achieve results

Influencing Essential

• Ensures appropriate engagement of colleagues with stakeholders and issues

Desirable

• Displays ability to build networks and manage a range of stakeholder interests

Critical Thinking Essential

• Aligns work to strategic direction and LMS objectives supporting the MRC brand profile

Desirable

• Experience of contributing to team debate to identify future opportunities and team development

Communication Essential

• Excellent verbal communication skills with a good command of the English Language
• High level of customer service and communication skills when dealing with internal and external stakeholders

Customer Focus Essential

• Uses line manager and stakeholder feedback to improve delivery and administration services

Desirable

• Experience in resolving customer complaints
• Awareness and understanding of equal opportunities and diversity

Team Working Essential

• Self motivated when working independently and as part of a team
• Develops and encourages cross boundary working relationships
• Values diversity and demonstrates respect for other team members
• Contributes positively to ICT and cross functional teams and shares knowledge and skills

Additional Information

Please provide your CV, names and contacts of two references and a cover letter explaining why you are applying for this role. Quote reference number LMS 2463.

The final appointment will be subject to pre employment screening.

As this job does not fulfil the UK Government minimum criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK.

Please note that applications may be reviewed by both LMS and Imperial staff.