Regulatory Affairs Associate Coordinator

Regulatory Affairs Associate Coordinator vacancy for a globally operating Basel based company in the pharmaceutical sector.

Your tasks:

. Support regulatory activities (New Marketing Authorization Applications, line extensions, renewals, CMC changes, Safety Label Changes) in Rest of World countries, by ensuring timely and accurate availability of business-critical documents, not provided as part of the core dossier
. Manage and coordinate process for Apostille or legalization of business critical documents required to support regulatory activities in Rest of World countries
. Manage relationship to external vendors providing legalization and notary services - act as Single Point of Contact with these vendors
. Manage and coordinate process for Letters of Authorization, required by Health Authorities to support regulatory activities in Rest of World countries
. Coordinate and facilitate timely delivery of business critical documents to Country Organization worldwide
. Manage tracking of all legalization and dispatch activities, ensuring accurate and timely oversight available to relevant business partners
. Provide operational support to RA Regions, eg maintaining generic mailbox, maintaining archive, organizing meeting support, coordination of signatures
. Provide training on declaration letters and legalization process to RA Regions and key stakeholders as needed
. Manage and supervise on the RAD request tool, as well as participate in yearly system testing
. Provide additional operational support to RA MOW, as required

Your experience/skills:

• Commercial training (eg Swiss Association of Commercial Employees, business school) or equivalent (eg other vocational qualification) or bachelor's degree
• Experience in Operational support role and relevant additional career training
• Good communication and negotiation skills
• Proactive personality
• Fast and flexible, focused on timely delivery and stretch targets
• Ability to plan and prioritize workload
• Ability to build effective relationships
• Very good written and spoken English.
• Knowledge of other languages (eg German, French) an advantage

Start: 08/2025
Duration: 06MM+
Location: Basel, Switzerland
Ref.Nr.: BH 23267

As a preferred recruitment agency for Swiss banks, international insurances, finance service providers, software and pharma companies, we acquire exciting positions since 1998 in Zurich, Bern, Basel and other regions in Switzerland every day.

Due to work permit restrictions we unfortunately can only consider applications from EU or Swiss citizens as well as current work-permit holders for Switzerland.