Recruitment and Onboarding Co-ordinator
Posted 20 days 8 hours ago by Rsp UK
Job Title:Recruitment and Onboarding Co-ordinator
Location:Roxton, Bedfordshire
Position and salary:Permanent, Part time 25 hours per week, 5 hours per day. FTE salary range £27,000 to £31,000 - dependent on experience. Private Health Insurance & Life Cover. 22 days annual leave plus bank holidays.
Reporting to the HR Assistant / Officer and with their guidance and line management, the Recruitment & Onboarding Coordinator plays a key role in delivering a smooth, efficient, and positive experience for candidates and new starters. This role supports the full recruitment cycle - from advertising vacancies and scheduling interviews to preparing contracts and coordinating onboarding activities and managing the probation period. The R&O Coordinator will ensure all associated processes run effectively, and in line with company policies.
Recruitment Administration- Review, update and get authorisation, as appropriate, each vacancy job description and associated terms and conditions of employment
- Post job adverts across relevant platforms and ensure they remain up to date.
- Screen applications and shortlist candidates against agreed criteria.
- Coordinate interviews, assessments when needed, with interviewers and hiring manager availability.
- Communicate with candidates throughout the process, ensuring timely updates.
- Prepare offer letters, contracts, and pre-employment documentation for the HR Advisor / Officer authorisation.
- Conduct right to work checks and ensure compliance with employment legislation.
- Maintain accurate recruitment data and reporting within the HR system.
- Coordinate pre boarding activities, both internal and external, including welcome communications and new starter paperwork.
- Set up new starter profiles, IT access requests, and equipment orders including laptop and mobile phone.
- Prepare induction schedules and liaise with managers to ensure readiness for their sessions.
- Deliver or support induction sessions as required.
- Track completion of mandatory training and probation reviews.
- Ensure new starters have a positive, well organised introduction to the organisation.
- Maintain recruitment and onboarding documentation, templates, and process guides.
- Ensure all recruitment and onboarding activities comply with GDPR and employment law.
- Support continuous improvement of processes to enhance efficiency and candidate experience.
- Build strong working relationships with hiring managers, the HR Officer, and external partners i.e recruitment agencies.
- Provide guidance on recruitment processes and best practice.
- Respond to general HR queries related to recruitment and onboarding.
- Operate as an integral part of the HR team, supporting colleagues as and when required to deliver tasks to the business.
- Take responsibility and lead, for recruitment and onboarding associated projects.
- Experience in recruitment administration and recruiting, HR coordination, or a similar operational role.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Excellent communication and relationship building skills.
- Strong team player work ethic and attitude.
- High attention to detail and accuracy in documentation.
- Confident using HR systems and Microsoft Office.
- CIPD qualified.
- Experience supporting onboarding or induction processes.
- Knowledge of UK employment law and right to work requirements.
- Experience in a fast paced environment, ideally construction or engineering.
- Driving licence.
- Proactive, reliable, and comfortable taking ownership of tasks.
- Calm under pressure and adaptable to changing priorities.
- Friendly, approachable, and committed to delivering a great candidate and employee experience.
- Process driven with a continuous improvement mindset.
- Opportunities for professional development and career advancement
- A supportive and collaborative work environment
- The chance to be part of a company committed to innovation, safety and environmental sustainability.