Receptionist & Office Administrator

# Experience the difference with us!Receptionist & Office Administrator page is loaded Receptionist & Office Administratorremote type: Onsitelocations: NOTTINGHAMtime type: Full timeposted on: Posted Todaytime left to apply: End Date: May 31, 2026 (15 days left to apply)job requisition id: JR2498 Values As part of Aprolis UK, our people are our most valuable asset, we are proud to recruit and train the very best in the forklift industry. Equipping them with the skills and knowledge necessary to ensure that, no matter what our customers' need, they can handle it. Our values are: Entrepreneurship Courage Respect Friendliness Job Description Summary To provide a professional, friendly and efficient front-of-house service at the Nottingham Head Office while taking responsibility for the effective day-to-day management of the office environment. Job Description SPECIFIC RESPONSIBILITIES: Reception / Front of House Act as the first point of contact for all visitors to Head Office, providing a welcoming and professional reception service; ensuring they are signed in and out in line with company procedures. Maintain the visitors' register and ensure visitor compliance requirements are followed. Ensure the reception and front-of-house areas are clean, tidy and presentable at all times. Handle all incoming telephone calls, directing them to the appropriate extension and taking clear, accurate messages where required. Make outgoing calls when necessary. Maintain and update a daily log of key personnel onsite to support urgent contact requirements.Facilities and Supplies Coordination Act as the first point of contact for facilities-related issues, faults or maintenance concerns. Log, monitor and follow up facilities issues, liaising with landlords, contractors and service providers as appropriate. Coordinate maintenance works, repairs and site visits, ensuring disruption to the business is kept to a minimum. Ensure meeting rooms, kitchens and welfare facilities are maintained to a suitable standard. Order and maintain inventory of business cards. Manage the ordering and replenishment of office stationery, business cards consumables and supplies through approved suppliers and ordering methods, managing proactively to avoid shortages Maintain a cost effective and controlled approach to office purchasingAdministration & Departmental Support Assist HR with administration tasks, including document preparation, general support. Support Credit Control with correspondence handling and record updates as and when required. Assist Purchase Ledger and Vehicle Stock Book (contracts and service agreements for vehicles) as required. Coordinate meetings, including room bookings and refreshments. Carry out general clerical duties such as filing, scanning, photocopying and data entry. By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect. We cultivate a culture that fosters innovation, teamwork and growth through our ILEAD leadership principles - Inspire, Link Up, Empower, Care and Deliver. Our people are our most valuable asset in serving the business community as a trusted local partner in capital goods for industry, construction and agriculture. We offer a comprehensive range of services - from sales and leasing to training and digital transformation. Our proximity to our customers enables us to understand their unique needs, adapt our solutions and continuously improve our offerings, especially in the areas of digital and energy transformation. Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.