Receptionist & Facilities Co-Ordinator

Annesley, Nottinghamshire 35 Hours Per Week

We are currently recruiting for a professional and organised Receptionist & Facilities Co-Ordinator to join a busy and dynamic business environment in Annesley, Nottinghamshire.

This is a varied position combining front-of-house reception responsibilities with facilities coordination and administrative support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while delivering a high standard of service to visitors, employees, and contractors.

Key Responsibilities

• Meeting and greeting visitors and managing reception duties
• Handling incoming calls and managing shared inboxes
• Coordinating meeting rooms, travel bookings, and hospitality
• Managing incoming and outgoing mail and courier services
• Raising purchase orders, processing invoices, and goods received notes
• Ordering office, kitchen, and stationery supplies
• Coordinating facilities maintenance and contractor visits
• Maintaining statutory compliance records and arranging maintenance checks
• Supporting fire evacuation drills and facilities compliance processes
• General administrative support across the business

Requirements

• Previous experience within reception, facilities, or office administration
• Strong organisational and multitasking skills
• Excellent communication and customer service abilities
• Good working knowledge of Microsoft Office 365
• Ability to prioritise workload and work independently
• Professional, reliable, and proactive approach

Desirable

• Experience using systems such as Oracle, Teams, or facilities management platforms
• Knowledge of office facilities coordination and compliance requirements

This is an excellent opportunity for someone who enjoys a varied role within a professional office environment and takes pride in delivering a high standard of support across reception and facilities functions.