Receptionist

Receptionist

Martock, Somerset

Full Time Permanent

Salary: £23,500

The Role

• Ensuring the office is organised, professional and ready for business each day
• Managing incoming and outgoing post, including scanning and distribution
• Overseeing meeting room preparation and ensuring rooms remain clean, tidy and confidential information is secured
• Meeting and greeting clients and visitors, providing refreshments and ensuring a warm and professional welcome
• Handling incoming telephone calls, managing enquiries and arranging appointments
• Supporting client communications and ensuring all enquiries are followed through effectively
• Maintaining accurate records and safeguarding confidential information
• Confirming appointments and coordinating meeting room schedules
• Supporting branch Health & Safety responsibilities and reporting any concerns
• Ordering stationery, refreshments and office supplies while managing stock levels
• Assisting with the induction of new employees
• Maintaining office intranet content and administrative records
• Supporting the organisation of office events and activities
• Managing archive records, file closures and document scanning
• Assisting with administrative file review processes
• Liaising with contractors and supporting facilities related activities when required
• Identifying opportunities for social media and website content and sharing ideas with the marketing team
• Providing reception and telephone support to other offices during periods of absence or peak demand
• Setting up video conferencing facilities and assisting colleagues with meeting room technology
• Attending training sessions and occasional team meetings
• Supporting other administrative duties as required

About You

• Recent experience in a reception, client services, customer service or office administration role
• Strong IT and computer skills
• Excellent verbal and written communication skills
• A professional and approachable manner
• Strong organisational and time management skills
• The ability to prioritise a varied workload
• Excellent attention to detail
• A proactive and flexible approach to work
• The ability to maintain confidentiality and professionalism at all times

What's on Offer?

• Full time permanent position
• Competitive salary of £23,500
• Friendly and supportive team environment
• Varied and engaging role with opportunities to develop your skills
• Working hours: Monday Friday
• Opportunity to join a respected and growing organisation within the professional services sector