Receptionist / Administration Assistant

Located at: Dransfield House, Fox Valley Shopping Centre, Sheffield S26 2AB

We are looking to recruit a friendly, professional and organised Receptionist / Administration Assistant to join our existing administrative team at our Fox Valley Head Office in Sheffield.

The successful candidate will have previous experience in a similar role and be comfortable responding to management requests within a busy, fast-paced office environment. They will have excellent communication, organisational and IT skills, with the ability to use their own initiative, prioritise workloads and adapt quickly to a varied range of duties.

Main Responsibilities

• Answering incoming telephone calls and directing enquiries to the appropriate person or department
• Welcoming visitors and providing a professional and friendly reception service
• Organising meetings, issuing calendar invitations and booking meeting rooms
• Preparing meeting rooms, refreshments, agendas and meeting packs
• Monitoring general office email inboxes and responding to or forwarding enquiries
• Collecting, sorting and distributing incoming post
• Preparing and arranging outgoing post, recorded deliveries and couriers
• Completing general filing, scanning, photocopying and shredding
• Maintaining accurate electronic and paper-based records
• Carrying out basic data entry and updating internal spreadsheets and databases
• Placing orders through various websites on behalf of the company
• Keeping office stationery, kitchen supplies and other essential items organised and fully stocked
• Liaising with suppliers and obtaining quotes where required
• Supporting travel arrangements and accommodation bookings
• Assisting with the preparation and formatting of letters, reports and other documents
• Providing general diary and administrative support to managers and colleagues
• Supporting the organisation of company meetings, events and staff activities
• Maintaining a tidy, organised and presentable reception area, meeting rooms and general office spaces
• Reporting office maintenance issues and helping to coordinate contractors and repairs
• Running occasional errands to support the needs of the business
• Providing administrative support to the Estates, Operations and PR departments when required
• Undertaking any other reasonable administrative duties requested by management

Skills and Experience

• Previous experience in a reception, administration or office support role
• A friendly, professional and confident manner
• Excellent written and verbal communication skills
• Strong organisational skills and attention to detail
• The ability to prioritise tasks and manage a varied workload
• Confidence using Microsoft Outlook, Word and Excel
• The ability to work independently and as part of a team
• A flexible and proactive approach to work
• Discretion when handling confidential or sensitive information
• A full UK driving licence with access to a vehicle

Hours and Benefits

• Monday to Friday, 8.30am to 5.30pm office based
• Competitive salary
• One-hour lunch break
• 24 days' annual leave, plus bank holidays
• Private Healthcare and Gym Membership after qualifying period
• This is a fantastic opportunity to join a leading retail development company and become part of a friendly and established team.