Rampion Business Support Administrator
Posted 3 days 4 hours ago by RWE AG
To start as soon as possible, full time, permanent.
Functional area: Administration
The business support administrator will be based at our Rampion site in Newhaven. This role is to ensure the Operations Facility is safe & suitable for 50+ staff to work from, and to support the team in their administrative, logistical and procurement functions.
You will be directly responsible for the day-to-day facilities management of the office, waste management, personal protective equipment and maintenance of site security to ensure the functionality of both the support and technician teams.
About the role- Directly responsible for the day to day management of the office facilities, external areas and warehouse fabric including:
- Daily onsite administration of facilities management contractors
- Maintain facilities related Operations Procedure
- Administration and ordering of stationery, office/IT equipment, etc
- Administration of video conferencing equipment and encouraging its use
- Ensure compliance with GDPR requirements
- Manage the implementation and recording of the sites security regime
- Support the Business Support Coordinator with general administrative support, e.g. arranging meetings, coordinate set up of meeting rooms, supporting team travel arrangements, taking minutes, arranging catering etc
- Recording work relating to the building in SAP PM
- Enacting roles such as Fire Marshall and First Aider
- To minimise disruption to building users there is a requirement to sometimes work at weekend to manage building maintenance
- Responsible for administration and record keeping of a number of warehouse systems
- Responsible for maintenance of the site security equipment and systems
- Provide cover within the warehouse as staffing requirements dictate, to facilitate goods in, stock movement, and other tasks as required (including forklift and crane operation)
- Contribution to team wellbeing
- Demonstrated organisational ability and communication skills
- Problem solving skills and resilience
- Able to self-manage within scope of decision making
- Ability to work with corporate procurement/finance management systems
- Good all-round level of IT proficiency with Microsoft Office applications
- Good level of Health and Safety experience
- Understanding of the requirements of facilities management
- Knowledge of waste management
- Brand awareness
As this is a site based role, you must live within a reasonable distance to Rampion.
An offer of employment in this role may require holding active or ability to pass National Security vetting to SC level. Failure to obtain and/or maintain National Security Vetting to SC may result in the removal of job offers and/or existing employment.
Equal OpportunityWe value diversity and therefore welcome all applications - regardless of gender, disability, nationality, ethnic and social origin, religion/belief, age, sexual orientation, and identity.