QHSE Systems & Compliance Coordinator

Position: QHSE Systems & Compliance Coordinator
Department: Group-wide
Assignment: Permanent, Associate Level
Line Manager: QHSE Manager
Location: Kimpton Office & regular site visits

Purpose of the Role / Description / Responsibilities

To support the delivery, implementation, and continuous improvement of the company's Quality, Safety, Health & Environmental (QSHE) systems across all divisions, ensuring compliance with ISO standards, client requirements, and industry accreditations.

Experience & Skills

• Experience in construction or MEP environment (essential)
• Understanding of ISO standards (9001, 14001, 45001) (desirable)
• Experience with audits, accreditations, or compliance systems
• Strong organisational and administrative skills
• Ability to work across multiple projects and stakeholders

ESSENTIAL SKILLS & EXPERIENCE

• Ability to use Excel, Word, Email and PowerPoint. Able to create relevant spreadsheets and formulae, create and deliver presentations to team members.
• Actively promote continuous professional development of all.

Duties

Integrated Management System (IMS)

• Maintain and control the company IMS (ISO 9001, 14001, 45001)
• Ensure document control, versioning, and accessibility
• Support rollout and consistent use across all divisions
• Assist in updating policies, procedures, and forms

Training & Competency

• Develop and maintain company-wide training matrix
• Monitor training compliance and expiries (CSCS, SMSTS, First Aid, etc.)
• Coordinate and book training courses
• Support competency checks for staff and subcontractors

Supply Chain & Onboarding

• Manage subcontractor pre qualification process
• Ensure all subcontractors meet compliance requirements
• Coordinate onboarding of new employees and agency labour
• Review and track RAMS documentation (with operational teams)

Accreditations & PQQs

• Maintain company accreditations (Constructionline, CHAS, SafeContractor, etc.)Manage renewal processes and submissions
• Support completion of client PQQs and compliance documentation
• Maintain central library of standard responses and evidence

Audits & Compliance Monitoring

• Plan and carry out site safety and quality inspections
• Record findings and track closeout of actions
• Support internal audits for ISO compliance
• Assist QSHE Manager with external audits

Divisional Support

• Work closely with QSHE Champions in each division
• Provide guidance on IMS compliance and site requirements
• Support Turnkey projects with principal contractor compliance processes

Benefits

• A secure future with long term career progression
• A competitive package with training and development opportunities
• A supportive environment - as proven by our 90% staff retention rate