Purchasing & Administrative Assistant

Purchasing & Administrative Assistant

Job Reference: /SB/PAA

Engineering Watford, Hertfordshire £29000 - £35000 per annum Permanent

A busy operational team relies on strong administrative and purchasing support to keep materials, parts, and services moving efficiently across manufacturing operations.

The role involves managing purchase orders, coordinating deliveries, maintaining accurate records, and supporting communication between suppliers and internal teams.

It suits someone organised, proactive, and comfortable working in a fast-paced environment.

Key responsibilities

• Raise, track and manage purchase orders
• Obtain supplier quotations and support purchasing decisions
• Liaise with internal teams on materials and delivery requirements
• Chase suppliers and monitor delivery timelines
• Maintain stock, material, and asset records
• Process GRNs and invoices, including invoice matching and discrepancy resolution
• Maintain procurement documentation and supplier records
• Provide general administrative support, including filing and document control
• Communicate with suppliers, subcontractors, and internal teams
• Support improvements to purchasing and administrative processes

Skills and experience

• Previous experience in purchasing, procurement or administration
• Experience within an engineering /manufacturing environments
• Familiarity with ERP or purchase order systems (e.g. SAP, Oracle or similar)
• Strong Microsoft Office skills, particularly Excel and Outlook
• Good organisational skills and attention to detail
• Ability to manage workload and work independently
• Clear communication skills and a professional approach
• Experience with invoices, GRNs, and reconciliations is desirable

What's offered

• Up to £35K depending on experience
• Supportive working environment
• Training and development opportunities

This is a permanent position. Applicants must have the right to work in the UK.

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