Purchasing Administrator

Purchasing Administrator

Application Deadline: 26 June 2026

Department: Procurement

Employment Type: Permanent - Full Time

Location: Dundalk

Reporting To: Purchasing Manager

Description

The opportunity has arisen to join an industry leader in the UK and Ireland's Building Services sector. Alternative Heat designs, develops and delivers a wide range of off site prefabricated, innovative, and sustainable building service solutions throughout the UK and Europe.

What We Do

We specialise in the design, supply and installation of a wide range of prefabricated energy solutions, typically built in ROI and shipped throughout the UK and Europe. We also offer turnkey design, build and operate solutions for commercial energy centres and large scale district heating solutions and have experience with successfully procuring and delivering many similar packages to a wide range of public bodies throughout the UK and Europe.

Team Overview

The Procurement team manages the sourcing and purchasing of materials, equipment and services essential to project delivery. By building strong supplier relationships, negotiating competitive terms and ensuring timely delivery, the department supports cost control and project schedules. Their proactive approach helps maintain quality standards while optimising value and reducing supply chain risks across all projects.

Role Overview

Reporting to the Purchasing Manager you will be an essential part of the team, supporting our business needs and progressing your career.

• Job Title: Purchasing Administrator
• Location: Dundalk Office
• Hours: Monday-Thursday 8am-5pm and Friday 8am-3pm
• Salary: Competitive depending on experience
• Responsible to: Purchasing Manager

Key Responsibilities

• To provide full administration support to a busy purchasing department
• Process and record a large number of documents daily, including uploading purchase orders to project folders
• Be responsible for all paperwork relating to incoming/outgoing deliveries, including all necessary customs declarations
• Provide information by collecting, analysing and summarising data/trends
• Complete new supplier vendor forms
• Maintain procurement systems and ensure compliance with the agreed procedures
• Work as part of a team and on own initiative to ensure that all information is correct and accurate on all systems
• Actively follow up on outstanding order confirmations, maintain accurate documentation and monitor returns and overdue orders
• Maintain high standards of work within the department