Purchasing Accounts Assistant

Location: On site / Galway, Co. Galway, Ireland
job type: Permanent / Full-time
Sector and subsector: Arts Hospitality
Salary: Negotiable salary

Ballynahinch Castle Hotel & Estate are currently seeking a Purchasing Accounts Assistant to join our Finance team. We are a proud member of the prestigious Relais & Chateaux. At Ballynahinch Castle, we are all about the people. You will have a finance or procurement background with experience already in a similar role, we look forward to hearing from you.

Responsibilities

• This position is accountable for maintaining and reconciling our inventory management system and support operational continuity
• Take ownership of the purchasing process, from processing orders to verifying deliveries on arrival.
• Be able to source, select, and negotiate optimal purchasing solutions based on quality, price, terms, delivery schedules and services with suppliers
• Maintaining and building strong relationships with our suppliers
• Identify and report discrepancies, damages, or missing items to suppliers and manage this in a timely manner
• Be effective and organised with good time management skills
• Working knowledge of stock control systems
• Be Process-driven with a focus on efficiency
• To work collaboratively across departments, have strong communication with Department Heads and stakeholders
• Problem-solving and issue resolution capability
• Maintain stock levels and safeguard product quality
• Liaise cross-functionally with department heads, and management teams to align on stock requirements and delivery schedules

Key Skills

• Must have a minimum of 2 years experience in Accounts and Procurement
• Proficient in Microsoft Office & Excel
• Knowledge of procurement systems such as Procure Wizard