Property Manager - Multi Family Housing Portfolio

Responsibilities

• Supporting the day-to-day management of the BTR & SFR portfolio through strong organisation and coordination
• Maintaining accurate property records, documents, and data trackers
• Coordinating meetings (weekly, monthly and ad hoc), including scheduling, preparing materials, taking minutes, and tracking actions
• Supporting key meetings and forums, including: Weekly leasing and mobilisation meetings, Monthly portfolio performance meetings, Quarterly business reviews, Stakeholder and valuation calls
• Updating and maintaining key data trackers, including lettings, occupancy, renewals, arrears and payments
• Assisting in the preparation of reports, dashboards and presentation packs
• Raising purchase orders, processing invoices, and maintaining payment records
• Supporting weekly payment runs, including coding and data checks
• Assisting with tracking operational budgets and spend
• Maintaining lease records, tenancy information and key dates
• Supporting leasing activity and handling basic referencing queries
• Monitoring tenant activity such as renewals, re-lets and arrears
• Acting as a key contact for managing agents, contractors, and internal teams on operational matters
• Supporting coordination of repairs and maintenance activity
• Assisting with site inspections and ensuring records are maintained
• Maintaining compliance documentation and tracking key deadlines
• Supporting incident reporting (including BSA-related items) and audit activity

Requirements

• Experience in a property, administrative, or operational support role
• Strong organisational skills with the ability to manage multiple priorities
• Good attention to detail and accuracy
• Confidence using Microsoft Office, particularly Excel & PowerPoint
• Comfortable working with data and maintaining trackers and reports
• Strong communication skills and ability to work with a range of stakeholders

Hard Skills

• Data Tracking
• Report Preparation
• Invoice Processing
• Budget Tracking
• Lease Record Maintenance

Soft Skills

• Attention to Detail
• Ability to Manage Multiple Priorities

Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, protected veteran status, or disability status.