Project Support Officer - Maldon District Council

Project Support Officer - Maldon District Council

Permanent, Full Time

From £27,761.59 to £30,243.26 per annum

Location: Maldon

Closing Date: Sunday 28th June 2026

Role Purpose

• To support the delivery of the projects through effective project and programme administration.
• To ensure projects and initiatives are accurately documented, monitored, and progressed in line with agreed plans.
• To enable the division to meet statutory and corporate objectives by providing timely and reliable information, reporting, and administrative support.
• To facilitate communication and collaboration across internal teams, stakeholders, and external partners to ensure smooth delivery of projects and programmes.
• To maintain high standards of compliance, record-keeping, and reporting, supporting good governance and accountability within the division.
• To support coordination for enquiries, ensuring responses are managed efficiently and escalated appropriately.
• To contribute to continuous improvement in project processes and systems, supporting a culture of efficiency, effectiveness, and customer focused delivery.
• Be a role model for the service, demonstrating authenticity, integrity, resilience, and compassion while focusing on communication, personal development, and wellbeing.

Accountabilities - Service Delivery

• Maintain accurate and up to date records of all projects, programmes, and initiatives.
• Monitor project progress and highlight any issues, risks, or delays to the relevant managers or programme boards.
• Support the preparation of reports, briefings, and documentation for internal and external stakeholders, including committees and partner organisations.
• Coordinate meetings, agendas, and actions for project boards, working groups, and other forums to ensure timely follow up and accountability.
• Assist in the development, implementation, and review of project processes, ensuring compliance with corporate and statutory requirements.
• Facilitate communication between teams, stakeholders, and partners to enable smooth project delivery and collaboration.
• Contribute to continuous improvement initiatives, identifying opportunities to streamline processes, improve efficiency, and enhance customer outcomes.
• Support the division in providing excellent customer service by responding to enquiries and requests promptly and effectively.

The Experience You Will Bring

• Educated to A Level standard, NVQ Level 3, or equivalent relevant experience.
• Evidence of continuous professional development (CPD) or ongoing learning relevant to project or programme administration.
• Management or specialist qualifications are not essential but may be an advantage depending on project responsibilities.
• Understanding of local government structures, planning, and growth processes.
• Awareness of statutory and corporate requirements relevant to corporate & capital projects.
• Good understanding of customer service standards and expectations in a public sector context.
• Knowledge of continuous improvement, business process redesign, and quality control principles.
• Working knowledge of project and programme management principles and methodologies is desirable but not essential.
• Demonstrable administration experience essential.
• Experience in project or programme administration within a professional or public sector environment desirable but not essential.
• Experience of coordinating meetings, boards, and actions, including accurate documentation and follow up.
• Proven experience of working collaboratively with internal teams, stakeholders, and external partners.
• Experience in maintaining accurate records, data management, and producing reports to support decision making.
• Strong organisational and time management skills, with the ability to manage competing priorities effectively.
• Excellent verbal and written communication skills, including producing clear reports and presentations.
• Ability to work independently and as part of a team, demonstrating initiative and adaptability.
• Confident in using technology and Microsoft 365 applications, and ability to quickly learn service specific systems.
• SharePoint experience desirable.
• Demonstrates resilience, professionalism, and a collaborative approach under pressure.

Benefits

• The Local Government Pension Scheme
• Generous holiday entitlement
• Flexible and agile working
• Employee assistance programme
• Cycle to work scheme
• Salary sacrifice car lease scheme
• Discounted local gym membership
• Free parking

We welcome applications from people of all backgrounds, culture and experience. Applicants will be considered regardless of race, sex, disability or marital status.

Maldon District Council is committed to the employment and career development of disabled people. To demonstrate our commitment, we have been accredited as a Disability Confident Employer. As a Disability Confident Employer we take various actions in order to successfully employ and retain disabled people and those with health conditions.