Project Executive

Overview

The Project Executive will support the function and delivery of the Projects Department by planning and scheduling project meetings, preparing agendas and meeting notes, keeping documentation updated, recruiting new members into project and reporting on the key KPIs, measuring engagement and output. This is a 10 Month Contract role based in London with 4-5 days a week (flexible) and office presence one day a week.

Leading membership association seeks a highly motivated Project Executive to support the Projects Department in delivering project activities and maintaining engagement across project teams.

Key responsibilities

• Create agendas for project meetings and establish strong relationships with project team members and external stakeholders
• Transcribe and write up meeting notes and develop takeaway actions during project meetings
• Use emails to encourage attendance of project members, as well as contribution to the delivery of project activities (whitepapers, workshops, webinars, consultation responses, etc.)
• Monitor project member numbers and levels of engagement, providing monthly updates to the projects and membership departments
• Oversee the development of documentation relating to projects (from meeting notes and agendas, to presentations, the company brochure and website)
• Ensure good engagement across seven project teams through regular touchpoints via emails, calls and in-person meetings
• Communicate regular updates to the wider business on developments within the projects

Qualifications & skills

• Circa 1-3 years of admin experience. Interest in the FinTech space desirable.
• Exceptional writing abilities and impeccable attention to detail.
• Outstanding time management and organisational skills.
• Excellent communicator with exceptional interpersonal skills.
• Approachable and positive and able to lead and support all stakeholders.
• Stakeholder management is essential.
• Able to work as part of a team but take responsibility for managing key relationships and related activities from the projects

Benefits

• Competitive salary
• Flexibility of working in office / remotely
• 25 days annual leave per year (increasing annually with tenure, plus day off for birthday)
• Private pension scheme
• Two days paid leave per year for volunteering
• Personal training and personal development budget per year
• Referral scheme for new employees
• Regular team gatherings and outings