Project Documentation Co-Ordinator

We are looking for an experienced Project Documentation Co-Ordinator to join a growing engineering team in Cramlington.

This role will be responsible for coordinating, packaging and issue client submittals for Gas Turbine system Projects.

Project Documentation Co-ordinator Roles and Responsibilities:

• Coordinate and compile project documentation from internal and external stakeholders into structured, submittal-compliant packages in line with contractual and specification requirements
• Coordinate with suppliers and third parties to obtain required technical documentation, ensuring completeness, compliance, and alignment with project deliverables
• Issue and manage project documentation within the Client Document Management System (CDMS), ensuring accurate metadata, traceability, and adherence to agreed document control procedures.
• Administer document workflows within CDMS, including submission, revision control, review cycles, and approval tracking, ensuring timely progression through all stages
• Provide support to document control activities, including the preparation and issuance of manufacturing and construction documentation packages where required
• Identify and escape gaps, inconsistencies, or non-compliances within submittal packages to relevant stakeholders, driving resolution to maintain project schedule and quality standard
• Being open to tasks that require additional training and actively working on broadening your knowledge
• Responsible for collecting, monitoring, processing, and analysing data
• Reporting the data and making recommendations where necessary

Project Documentation Co-Ordinator Ideal Candidate:

• Excellent computer skills, i.e., SharePoint, Microsoft Word, Excel, Outlook, and PowerPoint
• Experience using document management systems/portals
• Ability to understand, interpret and communicate engineering drawings
• Ability to create document submittal packages
• Good understanding of project execution processes

Project Documentation Co-Ordinator Working Hours:

• Full-time, permanent position
• 37.5 hours a week, with flexible working