Project Controls Coordinator

Arcadis DPS Group works at the frontier of facility delivery, providing innovative and ground breaking solutions for clients on high profile projects worldwide. The company designs complex, specialized facilities under construction today. Arcadis DPS is growing and recruiting key team members to join a dynamic, diverse workforce focused on independent ideas and challenging the status quo. We support and respect one another to create a unified team environment.

Position Summary

Arcadis DPS Advanced Technology Group seeks a Business Operations candidate in Cork, Ireland. The successful candidate will maintain financial data, provide checks and balances, and analyze project data to keep costs and schedules on track. Responsibilities include initiating, planning, monitoring and controlling, communicating, and closing out project costs and schedules.

This position is based in Cork and is full time on site.

Procurement Support

• Submit purchase order requests to the ProcOps team.
• Monitor and address any questions from cross functional partners to ensure timely and accurate responses for expedient execution of POs.

Forecast Support

• Facilitate gathering and input of forecast information from teams.
• Maintain forecast baseline in the SFM tool.

Month End Support

• Accruals - help the business identify and book accruals in adherence to corporate finance guidelines, following up with the business and vendor as required.
• Follow up on non accruable invoices that should be received to ensure timely actualization of spend.

Quality Control

• Coordinate with PSS to ensure PO accuracy and breakdown is in accordance with expectations, including but not limited to dates received, amounts, descriptions, etc., to assure ease of forecasting and updating in the SFM tool.

SFM

• Weekly ensure all POs are mapped in the tool in coordination with PSS.
• Monitor and track to maintain accurate forecasting and actualization of budgetary items (part of the weekly report).

Fiscal Commentary

• Identify trends via report to Engineering managers on a weekly basis.
• Provide backup and documentation for large spend forecasting tracking (part of the weekly report).
• Raise impactful changes to spend forecast to business and finance.
• Support teams in gathering information to present to management on spend and forecast.

Material Management/Operations Support

• Perform inventory count and support material transactions, including shipment packing following appropriate SOPs.

Experience

• Related technical experience (with case studies where possible).
• Financial knowledge and ability to analyze, interpret and identify spending trends.
• Create a consistent reporting structure for the teams on a weekly basis within the first three months and obtain approval of the format.
• Document deliverables.

KPI/SLA's

• Weekly reports delivered every Monday.
• Respond to all requests for information and POs within one business day.
• Maintain SFM unmapped POs below 5% average in any work week for each budget code.

Essential Skills

• Results driven - consistent delivery of targets, deadlines, and commitments.
• Decision quality - sound judgment while thinking laterally and innovatively.
• Collaborative and ability to influence throughout the organization.
• Managing self and organization of others.
• Learning agility and a continuous improvement orientation.
• Proficient in IT, Microsoft Applications.
• Fluent English (verbal and written).

Other: Working hours: 40 hours, Monday to Friday.

Arcadis DPS Engineering Inc. is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Arcadis DPS does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional or local law.