Project Co-Ordinator S11985

Job Title: Project Co-ordinator / Site Clerk

Salary: Circa €45k DOE

Job Type: Permanent Location: Co. Louth Ref: S11985

RecruitmentPlus on behalf of our client have a fantastic role available with a leading engineering organisation who specialise in water and wastewater solutions across Ireland and the UK. With a focus on sustainability and innovation, they have been trusted to design, build, operate and maintain prestigious municipal and industrial water infrastructure projects.

This Project Co-Ord / Site Clerk role will join a talented team and act as the key point of contact for internal teams and external stakeholders to support successful project delivery. If you are an organised and strong administrator who thrives in a busy environment, can juggle competing priorities and communicates clearly please do get in touch.

Requirements

• Around 5+ years proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors. Experience in water or a regulated environment is desirable.
• Strong organisational and multitasking abilities, with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems.
• Experience using SAP or similar enterprise resource planning (ERP) systems.
• Strong written and verbal communication skills, ability to work independently and as part of a multidisciplinary team.
• Ability to handle sensitive and confidential information appropriately.
• Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings is desirable, as is a basic understanding of health and safety practices in construction or industrial environments.

Key Duties & Responsibilities

• Support procurement activities by raising and tracking purchase requisitions (PRs) using SAP and liaising with suppliers as needed.
• Ensure accuracy of PO data with QS/Site Team prior to PR submission. Essential to relieve issue on the end user side.
• Monitor approval workflow in SAP and follow up for pending approvals.
• Enter data, process procurement transactions (purchase requisitions, goods receipts, invoices).
• Ensure uploading of all delivery dockets by site team to correct location on ACC.
• Flag and resolve invoice discrepancies (Blocked invoices, Parked invoices).
• Maintain full document traceability (POs, GRNs, invoices: Registers to be compiled and located on ACC).
• Track open POs/delivery delays and supplier performance. Notify site team of any issues in this regard.
• Support Accounts Payable in releasing vendor payments and support process improvement initiatives.
• Download invoices for QS team as per required.
• Provide administrative support to operational and site support teams including calendar coordination and meeting logistics.
• Handle confidential administrative tasks with discretion and professionalism.
• Drive continuous improvement by identifying opportunities for process optimisation and cost savings related to facilities and operations.
• Site Office Management.

If you are living in Ireland and hold a VALID WORK PERMIT, please feel free to contact us directly. Unfortunately, if you do not hold a valid work permit, we will not be in a position to assist you with your job search.