Project Co-ordinator - INTERNAL TO NHS WALES

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES

To provide an administrative service to the Patient Experience and Involvement Team. The post will entail frequent contact with a variety of stakeholders including members of the public (patients) and personnel internal and external to the organisation.

The post holder will be enthusiastic, passionate and persuasive in order to build relationships and inspire staff to engage in volunteering programmes. The post holder will also be required to demonstrate networking skills to enable effective communications both with service users and external agencies.

Provide support to all volunteers and co-ordinate all aspects of their volunteering activity, ensuring that they deliver on commitments made in their role.

To be responsible for planning, developing and maintaining a schedule of volunteer activity.

The post holder will provide an administrative service to activities regarding patient education which will include direct contact with patients and carers and clinical services across the ABUHB and the development and maintenance of office systems to support outcome measures and evaluation.

Main duties of the job

• Act as a central point of contact for the Nursing Team regarding patient education and volunteer Service.
• To arrange venues for clinical education sessions, arranging diaries etc. with some requirement to support patient education sessions across the geographical area
• To undertake the co-ordination and processing of procurement requisitions using the Oracle system.
• Assist the management team in meeting challenging deadlines which will require robust and timely systems of communication.
• To co-ordinate patient education activities, providing support at clinical sessions, providing administrative support, arranging venues etc
• Develop, maintain and interrogate databases/spreadsheets necessary to support the delivery of the divisions business. This may involve the co-ordination of data/information collection from other staff across the divisions and directorates.
• Support the team in the strategic and operational management of the division. This may involve taking the lead on small projects.
• Receives, validates and processes invoices.
• Assist in the training and development of other administrative and secretarial staff.
• Contribute to the completion of reports, including service activity reports.
• Supporting the completion of audit to ensure that essential aspects of the service are delivered

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications

• HNC in an administrative related subject or proved level of experience
• ECDL

Experience

• Experience of supervising other staff, such as volunteers, administrative staff, multidisciplinary team
• Experience of developing and delivering training plans
• Experience of setting up and interrogating databases
• Excellent knowledge and application of IT software
• Excellent organisational skills with proven ability to work across many tasks/projects simultaneously
• Ability to speak Welsh

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,819 to £31,626 a year per annum pro rata