Procurement Administration Assistant

Procurement Administration Assistant

Our client is a contractor providing safe, high quality surfacing, civil engineering and infrastructure projects to local authorities and tier contractors throughout the UK on a range of frameworks and projects. Given the company's growth trajectory, they are looking to recruit in a number of positions including their procurement team where they require a Procurement Administration Assistant.

Ideal candidate will have experience in administration, specifically in a procurement environment or hold a CIPS qualification looking to make the first step into Procurement.

Responsibilities

• Collaborate closely with the Procurement Manager and the wider purchasing team.
• Support the finance team and other departments to ensure the smooth operation of purchasing processes.
• Assist in sourcing and purchasing: identify and evaluate suppliers, obtain quotes, and negotiate terms and prices for goods and services.
• Prepare purchase orders: create and process purchase orders accurately and efficiently, ensuring all procurement documents are maintained.
• Track orders: monitor status of purchase orders to ensure timely delivery and fulfillment, addressing any issues that arise with suppliers.
• Maintain records: keep accurate records of purchases, supplier information and procurement documentation, ensuring data integrity and accessibility.
• Support vendor evaluations: assist in assessing vendor performance and capabilities, collecting feedback to inform procurement decisions.
• Conduct market research: research potential suppliers and products to identify cost saving opportunities and stay informed about market trends.
• Inventory management: help manage inventory levels, track stock, and coordinate replenishment of supplies as needed.
• Provide general administrative support: organize meetings and prepare reports.

Qualifications

• Previous experience in procurement, purchasing, or administrative roles.
• Strong verbal and written communication skills.
• Excellent organizational abilities to manage multiple tasks and priorities.
• Attention to detail to ensure accuracy in purchase orders and procurement records.
• Familiarity with procurement software and Microsoft Office Suite (Word and Excel). Knowledge of AI is also advantageous.
• Knowledge of a CIPS qualification is a plus.

We are an equal opportunity employer.