PO & Project Co-Ordinator

The Portfolio Management Group is a centre of excellence, managing the MBNL Portfolio of change projects and Operational delivery, to achieve the Outcomes of our internal Customers and Shareholders.

This role is responsible for providing an end-to-end Purchase Order management service to the Programme and Project community and provide coordination of activities to support Portfolio management. This is a hybrid role with a minimum of 2 days per week in our Central Reading office.

What you will be doing:

• Administering and co-ordinating the Purchase Order (PO) process across the MBNL Project Team and in the MBNL IFS finance management tool.

• Tracking and reporting POs (Purchase Orders) and project's financial status from the IFS System.

• Validation and reconciliation of invoice billing to project milestones to ensure transparency and accuracy of payment claims.

• Ensuring that POs are Goods-Receipted in a timely manner in co-ordination with the MBNL Project/Programme Managers and liaising with internal finance team & external suppliers to resolve invoice queries.

• Run the IFS mass goods-receipting process on a weekly basis.

• Proactive (re) forecasting, tracking, control, and reporting of PO outcomes.

• Ensuring aged GRNI levels are kept to a minimum throughout the year.

• Challenge the team on process or governance deviations while ensuring every PO has the relevant business justification and funding.

What we are looking for:

• Critical Data Analytical skills

• Strong understanding of data & good use of MS Excel

• Ability to manipulate data & understand complex formulas.

• Knowledge of Accounting/ERP systems - IFS, SAP, Oracle etc

• Ability to prioritize and multi-task.

• Flexibility to adjust to multiple demands, shifting priorities, ambiguity, and rapid change.

Nice to have:

• Professional Project management - P3O/Prince 2/APM

• Knowledge of financial process finance planning, forecast and project accounting.

MBNL - building strength through inclusion.

At MBNL we embrace equality, diversity, and inclusion. People are at the heart of everything we do and collectively we strive to create an environment where everyone can flourish. By fostering an inclusive environment, we are championing each other's uniqueness. Inclusion & Diversity within MBNL will unlock innovation and continue to evolve how we work, to help us deliver world class infrastructure for our Shareholders and their customers.

We will work creatively to offer flexible working arrangements, (like non-standard hours, part-time, remote working). We want to support you to build your career without sacrificing your personal priorities.

MBNL are proud recipients of the Armed Forces Covenant Gold Award, and Disability Confident accredited.