PMO Manager
Posted 2 hours 11 minutes ago by NHS
£55,000 - £70,000 Annual
Permanent
Full Time
I.T. & Communications Jobs
Essex, Wickford, United Kingdom, SS11 8GB
Job Description
Go back Essex Partnership University NHS Foundation Trust
PMO Manager The closing date is 09 December 2025
The Digital Portfolio Management Office (PMO) Manager will play an integral role in developing and running the Digital PMO for the Trusts Digital Directorate to ensure programmes and projects adhere to new standards and governance, supporting a forward facing view and a single pathway. The postholder will work with the AD of Digital Service Development to set up the initial structure, processes and governance that the form the baseline for the new Digital PMO. Support will be provided to all projects undertaken by the Digital department within their respective teams initially.
The postholder will be expected to interact with all staffing levels across the Trust and work with peers, senior and junior staff within the Digital Directorate, ensuring the effective and efficient management of the portfolio.
The postholder will be required to present PMO updates and highlights to various boards as required. The postholder will be expected to deputise for the AD of Digital Service Development when required.
Main duties of the job Integration
Develop and maintain the single pathway for new change, project and programme requests into the directorate
Develop and maintain the portfolio list allowing ongoing management and forward-facing forecast
Review and standardisation of documentation used in the delivery of programmes and projects within the directorate
Develop and maintain standardised reporting across all levels of the portfolio
Reviewing current and future projects / programmes against the new standards
Oversee delivery of agreed plans and milestones
Acting as the central point of contact, receiving complex information, identifying solutions to problems identified and ensuring that cross cutting themes are managed appropriately.
To prepare and present monthly high quality written and verbal reports to the Digital Strategy Group.
To prepare and present high quality written and verbal reports to the Executive Team and Board of Directors as appropriate
Management of financial resources allocated to the projects.
Organisation and facilitation of workshops, engagement events and meetings that contribute to the set up and ongoing management of the Digital PMO
Lead in the creation and write up of portfolio action plans and reports for leadership and Executive audiences
About us Valuing you. Recognising your dedication. At EPUT, we look after you.
Develop and maintain the single pathway for new change, project and programme requests into the directorate
Develop and maintain the portfolio list allowing ongoing management and forward-facing forecast
Review and standardisation of documentation used in the delivery of programmes and projects within the directorate
Develop and maintain standardised reporting across all levels of the portfolio
Reviewing current and future projects / programmes against the new standards
Oversee delivery of agreed plans and milestones
Acting as the central point of contact, receiving complex information, identifying solutions to problems identified and ensuring that cross cutting themes are managed appropriately.
To prepare and present monthly high quality written and verbal reports to the Digital Strategy Group.
To prepare and present high quality written and verbal reports to the Executive Team and Board of Directors as appropriate
Management of financial resources allocated to the projects.
Organisation and facilitation of workshops, engagement events and meetings that contribute to the set up and ongoing management of the Digital PMO
Lead in the creation and write up of portfolio action plans and reports for leadership and Executive audiences
Governance and Processes
Ensure that new Digital PMO management processes are created and adopted ensuring that they are and remain fit for purpose
Research, analyse and interpret policy and best practice guidance in relation to system governance and other associated needs for the relevant implementation
Recommend and facilitate implementation of improvements to existing systems, structures, policy and process in the Trust and within the directorate
Develop the portfolio of projects and effectively coordinate delivery of improvement projects and programmes
Develop related policies and strategies in the Trust.
Management and Reporting
Coordinate the collection and presentation of high quality, timely and accurate data and written reports that together create a holistic view of the Digital portfolio. Tailoring such reports to suit the audience.
In depth analysis, interpretation, and production of complex and multiple reports.
Take action to address identified gaps in availability of information and/ or quality in conjunction with senior management colleagues via written highlight reports
Identify, escape and take action as appropriate to mitigate any risks to the portfolio identified, via risk reports
Represent the Trust at STP / ICs meetings to present reports and data, answer queries and agree action required
Provide specialist advice and prepare strategic reports and briefings for directors and stakeholders.
Support the identification and sharing of best practice to support service improvement.
Portfolio, Programme and Project Management
To develop the portfolio of projects and programmes, obtaining agreement of yearly delivery including finances, resources and priorities
Working across departments to ensure the delivery of agreed plans
As a senior lead working internally and externally with project teams to develop plans and methodology
Facilitation of issue and risk management strategies
Creation of complex business cases and presentation of these to the Executive Team
Development of effective monitoring and reporting
Development of assessment criteria, facilitation of options appraisals and identification of benefits realisation
Utilisation of appropriate quantitative and qualitative research methods
Collection, analysis, interpretation and dissemination of a wide range of information specific to the portfolio associated programmes and projects as required
Effective analysis of financial and performance data to underpin projects
Develop and oversee benefits management processes to ensure that internal Digital service developments deliver measurable improvements.
Pro-actively manage stakeholders, respond to and resolve conflict when this arises through facilitation or other appropriate mechanisms.
Be responsible for a high standard of work supporting the delivery of projects within the portfolio on time, to quality standards and in a cost-effective manner.
Maintain the Portfolio documentation and associated plans with regular team meetings to monitor progress and resources within the Delivery and Portfolio arms.
Person Specification Education
PMO Manager The closing date is 09 December 2025
The Digital Portfolio Management Office (PMO) Manager will play an integral role in developing and running the Digital PMO for the Trusts Digital Directorate to ensure programmes and projects adhere to new standards and governance, supporting a forward facing view and a single pathway. The postholder will work with the AD of Digital Service Development to set up the initial structure, processes and governance that the form the baseline for the new Digital PMO. Support will be provided to all projects undertaken by the Digital department within their respective teams initially.
The postholder will be expected to interact with all staffing levels across the Trust and work with peers, senior and junior staff within the Digital Directorate, ensuring the effective and efficient management of the portfolio.
The postholder will be required to present PMO updates and highlights to various boards as required. The postholder will be expected to deputise for the AD of Digital Service Development when required.
Main duties of the job Integration
Develop and maintain the single pathway for new change, project and programme requests into the directorate
Develop and maintain the portfolio list allowing ongoing management and forward-facing forecast
Review and standardisation of documentation used in the delivery of programmes and projects within the directorate
Develop and maintain standardised reporting across all levels of the portfolio
Reviewing current and future projects / programmes against the new standards
Oversee delivery of agreed plans and milestones
Acting as the central point of contact, receiving complex information, identifying solutions to problems identified and ensuring that cross cutting themes are managed appropriately.
To prepare and present monthly high quality written and verbal reports to the Digital Strategy Group.
To prepare and present high quality written and verbal reports to the Executive Team and Board of Directors as appropriate
Management of financial resources allocated to the projects.
Organisation and facilitation of workshops, engagement events and meetings that contribute to the set up and ongoing management of the Digital PMO
Lead in the creation and write up of portfolio action plans and reports for leadership and Executive audiences
About us Valuing you. Recognising your dedication. At EPUT, we look after you.
- Receive supervision and support to help you fulfil your potential.
- Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
- If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
- We run recognition awards to recognise staff's hard work and dedication.
- 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
- Excellent pension of up to14.5% of your pensionable pay.
- Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
- £8K relocation package if you move to Essex to join us
- Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.
- Flexible working: available from day one for most roles.
- Job share: Applications for job shares are welcomed.
Develop and maintain the single pathway for new change, project and programme requests into the directorate
Develop and maintain the portfolio list allowing ongoing management and forward-facing forecast
Review and standardisation of documentation used in the delivery of programmes and projects within the directorate
Develop and maintain standardised reporting across all levels of the portfolio
Reviewing current and future projects / programmes against the new standards
Oversee delivery of agreed plans and milestones
Acting as the central point of contact, receiving complex information, identifying solutions to problems identified and ensuring that cross cutting themes are managed appropriately.
To prepare and present monthly high quality written and verbal reports to the Digital Strategy Group.
To prepare and present high quality written and verbal reports to the Executive Team and Board of Directors as appropriate
Management of financial resources allocated to the projects.
Organisation and facilitation of workshops, engagement events and meetings that contribute to the set up and ongoing management of the Digital PMO
Lead in the creation and write up of portfolio action plans and reports for leadership and Executive audiences
Governance and Processes
Ensure that new Digital PMO management processes are created and adopted ensuring that they are and remain fit for purpose
Research, analyse and interpret policy and best practice guidance in relation to system governance and other associated needs for the relevant implementation
Recommend and facilitate implementation of improvements to existing systems, structures, policy and process in the Trust and within the directorate
Develop the portfolio of projects and effectively coordinate delivery of improvement projects and programmes
Develop related policies and strategies in the Trust.
Management and Reporting
Coordinate the collection and presentation of high quality, timely and accurate data and written reports that together create a holistic view of the Digital portfolio. Tailoring such reports to suit the audience.
In depth analysis, interpretation, and production of complex and multiple reports.
Take action to address identified gaps in availability of information and/ or quality in conjunction with senior management colleagues via written highlight reports
Identify, escape and take action as appropriate to mitigate any risks to the portfolio identified, via risk reports
Represent the Trust at STP / ICs meetings to present reports and data, answer queries and agree action required
Provide specialist advice and prepare strategic reports and briefings for directors and stakeholders.
Support the identification and sharing of best practice to support service improvement.
Portfolio, Programme and Project Management
To develop the portfolio of projects and programmes, obtaining agreement of yearly delivery including finances, resources and priorities
Working across departments to ensure the delivery of agreed plans
As a senior lead working internally and externally with project teams to develop plans and methodology
Facilitation of issue and risk management strategies
Creation of complex business cases and presentation of these to the Executive Team
Development of effective monitoring and reporting
Development of assessment criteria, facilitation of options appraisals and identification of benefits realisation
Utilisation of appropriate quantitative and qualitative research methods
Collection, analysis, interpretation and dissemination of a wide range of information specific to the portfolio associated programmes and projects as required
Effective analysis of financial and performance data to underpin projects
Develop and oversee benefits management processes to ensure that internal Digital service developments deliver measurable improvements.
Pro-actively manage stakeholders, respond to and resolve conflict when this arises through facilitation or other appropriate mechanisms.
Be responsible for a high standard of work supporting the delivery of projects within the portfolio on time, to quality standards and in a cost-effective manner.
Maintain the Portfolio documentation and associated plans with regular team meetings to monitor progress and resources within the Delivery and Portfolio arms.
Person Specification Education
- oDegree level qualification oPostgraduate diploma or equivalent experience or training oEvidence of continuing professional development and specialist knowledge or experience which can be demonstrated to be equitable to a master's degree
- oProven programme and project management methodology experience oAdvanced IT skills, database/spreadsheet applications, MS Excel/Word and PowerPoint
- Knowledge of Portfolio Management
- oHighly developed influencing and negotiating skills oHighly developed verbal and written skills oAbility to engage at all levels in a large complex organisation and achieve effective co-operation oHighly developed presentation skills oSuccessful conflict resolution oConvey confidence oPolitical acumen oExercising judgement to deliver solutions oTenacity and drive to achieve required objectives oTeam working and delivering on team / corporate decisions oManage competing priorities and achieve objectives oDeliver on non-negotiable deadlines. oPrepared to put forward alternative views oActively develops themselves and supports others to do the same oEmbrace change, viewing it as an opportunity to learn and develop
- oProven knowledge of application development techniques oProject and Programme Management qualifications oPortfolio Management qualification oKnowledge of risk analysis/management and the ability to plan . click apply for full job details