Planning Officer

To support the Fleet Officer in planning, coordinating, and monitoring vehicle rentals and fleet utilization, ensuring efficient vehicle availability, cost control, and accurate reporting.

RESPONSIBILITIES AND DUTIES

• Assist in planning daily, weekly, and monthly vehicle rental requirements.
• Coordinate vehicle allocation based on operational needs.
• Monitor vehicle availability, utilization, and scheduling.
• Support fleet optimization to reduce downtime.
• Assist in arranging vehicle rentals with approved stakeholders.
• Track rental contracts, durations, and extensions.
• Verify rental documentation and ensure compliance with company policies.
• Prepare fleet and rental usage reports for the Fleet Officer.
• Maintain accurate records of vehicle movements, rentals, and returns.
• Ensure adherence to fleet policies, safety standards, and procedures.
• Maintain filing systems and fleet databases.
• Perform other fleet-related administrative tasks as assigned.

SKILLS

• Critical thinking skills
• Decision making
• Planning
• Analytical ability
• Problem solving

QUALIFICATIONS & EXPERIENCE

• At least HSC or equivalent
• Experience in planning
• Proficient with computer applications and CRM systems
• Proficient in French and English