Pharmacy Invoicing Team Leader

MedicineManagement and Pharmacy Services are seeking to recruit a highly motivatedand enthusiastic Pharmacy Procurement Team Leader. The successful candidatewill be working off-site at our Leeds Pharmaceutical Stores location on theoutskirts of the city.

Thepost-holder will provide leadership and operational oversight to the PharmacyProcurement Invoicing Team, ensuring robust financial governance, regulatorycompliance, and the effective management of procurement-related invoicingprocesses. They will be accountable for setting performance standards,driving continuous improvement, and embedding best practice across thefunction.

Ourbusy Pharmacy Invoicing Team works in a fast-paced yet supportiveenvironment, delivering an excellent medicines supply service across theorganisation. In this role, you will collaborate closely with a wide range ofclinical and non-clinical staff to ensure medicines are available in theright place, at the right time, supporting safe and effective patient care.

Therole will also deputise for and provide high-level support to the PharmacyProcurement Business Manager, contributing to business planning, riskmanagement, service improvement initiatives, and stakeholder engagement toensure resilience, value for money, and operational excellence acrosspharmacy procurement services

Main duties of the job

Responsible for the line managementof the Pharmacy Procurement Business team, ensuring that they have clearroles and responsibilities and work as a team to meet departmental goals andobjectives.

Participate in the recruitment andselection of the administrative staff.

Responsible for the staffdevelopment of the Pharmacy Procurement Invoicing team in order to maximisethe quality services provided and enhance the competence of the staff.

Conduct appraisals and monitor andreview the performance of the individuals within the team, taking action asappropriate

Effectively manage annual leave andsickness absence of the administrative staff

Assist the Pharmacy ProcurementBusiness Manager in ensuring that the invoicing team are supported throughany period of change and that any interpersonal conflict is identified andminimised.

Provide support for the PharmacyProcurement Business Manager in compiling and producing timely and accuratespecialised monthly reports and statistics as required by the service

About us

Leeds is a wonderful city to work in and LTHT is an organisation that puts its patients first and highly values and supports its staff,

Pharmacy is a forward thinking department that values the contribution of all our staff. There are plenty of opportunities to progress within different areas of our pharmacy services should you wish to.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Job responsibilities

Thepost-holder will be responsible for the line management of the PharmacyProcurement Invoicing Team.

Thepost-holder will act as a member of and provide support on a daily basis tothe Pharmacy Invoicing Team.

Thepost holder will provide cover and support to the Pharmacy ProcurementBusiness

Manager.

Thepost holder will conduct appraisals and monitor and review the performance ofthe individuals within the team, taking action as appropriate

Thepost holder will participate in the recruitment and selection of theadministrative staff

Thisis not a role that is based on-main-site, but based at the following address:

LeedsTeaching Hospitals Trust

MoorHouse

Hunslet

LEEDS LS10 2JQ.

Pleasebring with you the following information:

PhotographicID

Proofof address

Sponsorship:This role is not on the Home Office list of occupations eligible forsponsorship under the skilled worker scheme and is not a role covered by theHealth and Care visa

Previousapplicants need not apply

Person Specification

• Understanding of the need for confidentiality and discretion
• Expertise in the manipulation of spreadsheets, databases and other information resources
• Proficient IT skills and computer literacy, including relevant software experience for example spreadsheets, word processing and databases.
• Good time management skills and ability to meet tight deadlines
• Respect for others. Demonstrate an empathetic nature and the skills required to communicate effectively and speedily
• Use initiative under pressure and to solve complex problems and be able to work without supervision.
• Ability to use and act on own initiative

Qualifications

• GCSE - Mathematics
• Diploma /NVQ 3 or equivalent in Business admin or other relevant area.

Experience

• Previous line management experience, including recruitment, appraisals, absence monitoring.
• Knowledge and ability to manage staff
• Able to train and mentor staff and understand the importance of continuing professional development both personally and for staff
• Knowledge of managerial and HR policies and procedures
• Ability to work independently and to prioritise, organise and monitor personal and departmental workload
• Effective interpersonal skills, able to liaise with all levels and grades of staff offering guidance and interpretation on processes and information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Leeds Teaching Hospitals

Address

Leeds Teaching Hospitals Trust Moor House 125 Moor Road, Hunslet

Leeds Teaching Hospitals Trust Moor House 125 Moor Road, Hunslet