PGMDE Administrator

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PGMDE Administrator

The closing date is 04 February 2026

The post-holder will provide a high level of administrative support to doctors in training, Educational and Clinical Supervisors and Training Programme Directors.

Main duties of the job

To provide administrative support for a wide range of education and training programmes across the sites, including Internal Medical Training (IMT), PGMDE courses and maintaining quality assurance information on the relevant systems.

About us

The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Job responsibilities

Please also refer to the Job Description for the full duties of the job.

Internal Medical Training (IMT) Training Programme Coordination:-

• To provide administrative support to the IMT Training Programme Directors for the co-ordination of the IMT training programme.
• To be the main point of support and contact for the IMT trainees.
• Ensure that the Local Faculty Groups are arranged, with appropriate representation and take minutes, book rooms and refreshments as required.
• To organise the weekly IMT teaching programme and keep records of trainee attendance.
• To develop organised and robust systems for the monitoring of the workplace based assessments and curriculum requirements for the trainees.
• To coordinate the interim ARCP panels for the trainees.
• To organise Simulation and Clinical Skills sessions required to enable the trainees to meet the curriculum requirements.

To provide administrative support for a wide range of education and training programmes across the sites, including PGMDE courses and maintaining quality assurance information on the relevant systems.

To contribute to the smooth running of the Education Centre, including bookings and room set up, in line with the agreed policies and procedures.

To provide administrative support for the induction programmes across the sites and quality assurance systems are maintained.

To provide support for the quality assurance processes for induction and the training programmes.

To provide secretarial and administrative support to the Senior Management Team as required.

To work with the team to ensure that the departments website is kept up to date and relevant.

To be the main administrative point of contact for doctors in training.

To assist other members of the PGMDE team with their workload when required.

Person Specification Qualifications

• oNVQ Level 3 plus a good general education including Maths and English to GCSE level or equivalent.

Knowledge & Training:

• oExcellent communication skills in English, verbal and written.
• oExperience of working is a customer service focused environment

Experience

• Experience of working within the NHS
• Experience of an education and training department/organisation

Analytical Skills and Abilities

• High level of IT literacy and competence with Microsoft Packages.

Organisational Skills

• Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work.
• Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

King's College Hospital NHS Foundation Trust

£32,199 to £34,876 a yearper annum inc HCA'S pro rata